Sales Admin Assistant

Join Security ONE: Where Innovation Meets Protection

At Security ONE, we're not just another security company – we're pioneers of peace of mind. For almost half a century, we've been committed to safeguarding homes and businesses across Ontario, providing cutting-edge security solutions backed by unwavering reliability and exceptional service.

Our Mission:

We're on a mission to redefine security, leveraging the latest technology to create safer environments for our clients. Whether it's protecting families from intrusion, safeguarding businesses against theft and fire, or ensuring the safety of communities through smart surveillance, our goal remains constant: to empower our clients with the confidence to live and work without fear.

Position Overview:

As we continue to expand across Ontario, we're looking for a Sales Admin Assistant to join our growing sales team. This role is key to ensuring our sales process runs smoothly and efficiently by keeping our CRM data accurate, deals moving forward, and performance metrics transparent. The Sales Admin Assistant supports the Sales Manager and Sales Representatives by managing administrative tasks, monitoring sales KPIs, and ensuring timely communication within our CRM (HubSpot). This role requires attention to detail, strong organizational skills, and the ability to generate actionable insights from sales data.

What You'll Be Doing:

• Maintain CRM accuracy by ensuring all sales activities, notes, and communications are properly logged.
• Track and report on the following KPIs weekly:
• Sales Admin data accuracy
• Next Steps on Deals
• Proper Deal Stage tracking
• Age of Deals
• Speed to Close metrics
• Response time to new leads
• Reactivation/Recapture lead quality feedback
• Quotes issued within 72 hours
• Quoted deal age
• HubSpot Communication logging
• Generate weekly/monthly KPI scorecards and dashboards for the Sales Manager.
• Monitor quotes and ensure follow-ups are completed within required timelines.
• Support Sales Reps with administrative tasks such as scheduling, proposal prep, and HubSpot updates.
• Act as the first point of quality control for sales data, ensuring the pipeline reflects accurate deal stages and next steps.
• Provide feedback and insights to Sales Leadership to improve pipeline management and shorten sales cycles.

Does This Sound Like You?

• 2+ years of experience in sales administration, sales support, or a similar role.
• Strong knowledge of CRM platforms (HubSpot preferred).
• Excellent organizational and time management skills.
• Strong attention to detail with ability to spot gaps or errors in data.
• Proficiency in Microsoft Excel/Google Sheets for reporting.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a fast-paced sales team.

What We Offer:

• Competitive compensation
• Employer-paid Health, Dental, Vision, and Disability benefits.
• Group Retirement Savings Plan with employer contributions.
• Paid time off.
• Opportunity to be part of a growing and dynamic team.
• Hands-on involvement in shaping sales processes and performance.
• A culture of collaboration, accountability, and professional growth.
• Tuition support for continuous development and growth opportunities.
• Community and company-sponsored social and networking events.

Join Us:

If you're passionate about security, driven by innovation, and committed to making a difference, we invite you to join us on our journey. Together, we'll continue to push the boundaries of what's possible, ensuring a safer, more secure future for all.

Security ONE is an equal opportunity employer committed to creating an inclusive environment for all employees. If you require accommodations during the application or interview process, please let us know.