Financial Administrative Assistant

Date Posted: 10/20/2025
Req ID: 45558
Faculty/Division: UofT Mississauga
Department: UTM: Political Science
Campus: University of Toronto Mississauga (UTM)
Position Number:

Description:

About us:

U of T Mississauga—the second largest campus of Canada's top-ranked university and the only research university in Ontario's booming Peel Region—is one of the world's great catalysts of humanpotential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We're thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Under the general direction of the Department Manager, you will provide administrative support such as providing front-line services by answering inquiries and providing information to students and visitors, preparing draft employment letters, and coordinating the recruitment of teaching assistants, courses instructors, sessional lectures

In addition, you will be responsible for supporting financial and accounting tasks such as preparation of expense reimbursements, debit memos, purchase requisitions/orders, payment of invoices, bank deposits, reconciling accounts and monthly statements and ensuring compliance with the University's Guide to Financial Management.

Please note this role is currently four (4) days onsite. Working hours are Monday-Friday 8:45am-5:00pm

Please note this is a Term position ending November 15, 2026. With a possibility of renewal. 

Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Collecting supporting documentation required for payroll and/or HRIS processing
• Preparing draft employment letters using templates
• Tracking and monitoring casual staff contracts using a spreadsheet
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Collecting and submitting expense reimbursement claims
• Checking that proper approvals are obtained prior to processing transactions
• Identifying and resolving individual financial discrepancies

Essential Qualifications:

• Advanced College Diploma (3 years) in business, accounting or related field or combination of equivalent education and experience
• Minimum 3 years of experience in high-level administrative procedures and financial accounting
• Advanced experience using O365 suite such as Word, Excel (including vlookup and pivot tables), PowerPoint, SharePoint, working with large databases and Adobe Acrobat.
• Experience reporting, monitoring, reconciling and analyzing financial activity and payroll distribution, including preparing financial reports.
• Experience with event logistics support, including room bookings, travel and accommodation, and catering arrangements.
• Demonstrated analytical skills with strong numerical aptitude
• Experience with maintaining information on digital platforms and websites
• Excellent verbal and written communication skills, including strong interpersonal skills, and demonstrated customer service orientation in interactions with students, faculty, staff, and external stakeholders at all levels
• Strong ability to work under pressure and handle a variety of tasks such as coordinating multiple processes and dealing with a large number of accounts with accuracy and attention to detail
• Demonstrated ability to respond and refer individuals to appropriate resources in crisis situations
• Ability to interpretand apply policies and procedures
• Demonstrated initiative and flexibility in dealing with multiple duties
• Demonstrated ability to exercise judgment, tact and diplomacy, and the ability to maintain confidentiality

Assets (Nonessential):

• Experience applying the University's Guide to Financial Management

To be successful in this role you will be:

• Achievement oriented
• Approachable
• Possess a positive attitude
• Problem solver
• Resourceful
• Tactful

Closing Date: 10/28/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.