Receptionist/Administrative Assistant

1 week ago

Vancouver BC VJ W, Canada CDA Inc. Full time $16,000 - $24,000 per year

Overview

A leading Vancouver-based architectural firm specializing in complex, mixed-use high-rise design and master planned communities is seeking an Receptionist/Administrative Assistant . If you have a positive attitude, good organisational skills, and solid common sense, we want to hear from you

You will be joining our small and friendly administrative team and reporting to the HR Manager. The work will be on-site at our Vancouver office, Monday to Friday, from 8:30am to either 12:30 pm or 4:00 pm. The exact number of hours will be decided together with the candidate as part of the recruitment process.

Responsibilities

  • Answer, screen, and direct calls.
  • Greet visitors, offer assistance, and provide refreshments.
  • Handle incoming and outgoing mail and electronic communications.
  • Manage office calendars.
  • Organize and support appointments and office events, including meetings, presentations, Lunch & Learns, and social events.
  • Troubleshoot technical issues in boardrooms.
  • Manage the company website, social media, and SharePoint.
  • Update company portfolio and prepare presentations.
  • Occasionally type and proofread documents.
  • Organize, scan, and file documents.
  • Liaise with vendors, clients, suppliers, IT, and property management.
  • Order and restock office and pantry supplies in accordance with the office budget.
  • Maintain office cleanliness and organization, including boardrooms, printers, office supplies, and restroom and kitchen consumables.
  • Set up and clean up Friday breakfast.
  • Maintain and securely organize office keys.
  • Maintain discretion when handling sensitive information and office matters.
  • Assist HR with miscellaneous administrative tasks, including CV screening and research on various topics.
  • Assist in onboarding and offboarding of team members.
  • Occasionally assist the Finance department.
  • Provide updates to the HR Manager on an ongoing basis.

Skills

  • Positive, friendly, and supportive with strong interpersonal skills.
  • Good problem-solving skills and common sense.
  • Exceptional oral and written communication skills.
  • Proficient with Microsoft Office Suite (Word, Excel, Teams, Outlook, SharePoint).
  • Able to multitask efficiently while staying organized and following up on items.
  • Able to work independently.
  • Strong attention to detail and accuracy.
  • Flexible and adaptable to changing needs.
  • Reliable and dependable.
  • Discreet and able to handle confidential information appropriately.
  • Proficiency with InDesign and social media are an advantage.

We look forward to receiving your application and getting to know you

Job Type: Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 4 – 6 per week

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Discounted or free food
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
  • Wellness program

Application question(s):

  • If you are on a work permit, when does it expire?
  • How many work hours a day would best fit you?
  • Are you comfortable working in-office?
  • How would you describe your English level?
  • What is your comfort level with technology, and what types of tools or software have you used?
  • Have you worked with InDesign?

Experience:

  • Administrative: 1 year (required)

Work Location: In person

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