Specification Writer

SPECIFICATION WRITER (RSW) – Defence Sector

INTRODUCTION:

Architecture49 stands at the forefront of Canada's Defence Sector, delivering innovative, mission-critical infrastructure that supports the operational readiness of the Canadian Armed Forces. As a trusted partner in shaping secure, resilient environments, A49 is poised to lead the delivery of major National Defence projects across the country - projects that strengthen Canada's defence capabilities and advance strategic priorities outlined by the Department of National Defence (DND). With a proven track record on complex programmes and a commitment to collaborative delivery models such as Integrated Project Delivery (IPD) and Modified Design Build (MDB), we are seeking experienced professionals who share our vision for excellence in defence infrastructure. Prior experience with Defence Construction Canada (DCC) and DND projects, bilingual proficiency in English and French, and the ability to obtain or hold a Reliability and Secret security clearance are essential assets for candidates ready to contribute to Canada's most significant defence initiatives.

Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialities. We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their careers with us. We offer a comprehensive and customisable benefits package, as well as a share purchase programme and RRSP matching programme. We also offer flexible schedules and a hybrid work environment; competitive salaries; flexible leave days; telemedicine (24/7 access); and reimbursement of professional dues.

A49 is committed to leveraging technology as a cornerstone of our design processes, methodologies, and procedures and are looking for individuals who share our philosophy of design through technology. While experience with digital design, production and visualisation tools is preferred, if you share our passion for technology in design, A49 is where the next phase of your career should begin. Within our organisational culture, we are prepared to invest and partner in your development through a comprehensive evaluation, training, and mentorship programme that will empower you to utilise your expertise on projects that contribute to the growth and success of our practice, and your career.

JOB DESCRIPTION:

The Specification Writer (RSW) is a recognised professional responsible for preparing, coordinating, and maintaining project specifications that comply with Canadian industry standards and client requirements. This role ensures technical accuracy, consistency, and compliance across all specification documents, supporting design teams and contributing to the successful delivery of projects. Acting as a subject matter expert, the Specification Writer provides guidance on best practices and maintains alignment with CSC (Construction Specifications Canada) and CCDC standards.

POSITION RESPONSIBILITIES:

• Develop and update architectural specifications to meet CSC/CCDC standards and client needs.
• Collaborate with architects, engineers, and project managers to ensure specifications match design requirements.
• Review and maintain master specifications, following Canadian best practices.
• Ensure compliance with the National Building Code of Canada and provincial codes.
• Manage specification schedules for timely tender and construction delivery.
• Prepare clear and accurate specification packages for tendering.
• Address specification queries during bidding and construction.
• Incorporate addenda and changes into specifications quickly and accurately.
• Organise and maintain specification records on SharePoint and project drives.
• Guide and train project teams on specification practices and document control.
• Take part in quality assurance reviews for specification accuracy.
• Support improvements and lessons learned in specification processes.

DESIRED PROFILE:

• Registered Specification Writer (RSW) designation through Construction Specifications Canada (mandatory or in progress).
• Proven experience in specification writing within architecture, engineering, or construction sectors.
• Strong knowledge of Canadian building codes, standards, and industry practices (CSC, CCDC, NMS).
• Excellent technical writing skills with attention to detail and accuracy.
• Proficiency with Microsoft 365, SharePoint, and specification software (e.g., NMS, BSD Speclink).
• Ability to interpret design intent and translate it into clear, compliant specifications.
• Strong organisational skills and ability to manage multiple projects and deadlines.
• Effective communication and collaboration skills for multidisciplinary team environments.
• Familiarity with tendering processes and construction documentation protocols.
• Bilingualism (English and French) considered an asset.
• Ability to obtain Reliability and Secret level security clearance (mandatory).

CONDITIONS AND BENEFITS:

• Full-time position: 37.5 hours/week.
• Competitive salary based on experience.
• Vacation according to experience.
• Comprehensive group insurance plan.
• Share purchase and RRSP matching programs.
• Ongoing training program.
• Flexible hours and summer schedules.