Assistant Property Manager

Job description

KGD Property Management LTD is a private Canadian corporation based in Toronto and established for the purpose of managing residential condominium buildings. KGD Property Management is a wholly-owned but separately operated company encompassing the residential condominium property management team of Kingdom Development Inc. As part of the Kingdom group of companies, KGD Property Management has over two years of combined property management and construction experience, with a strong reputation for quality and customer service excellence.

If you have chosen the residential property management field as a career, then this is the next step in expanding your experience and growth We are looking for individuals with a foundation in the residential property management industry, to step into the role of Assistant Property Manager at one of our premier condominium buildings located in Scarborough and North York. In this role you will be a key part of the, on-site management team, overseeing the operations of the building.

Reporting to the Property Manager, the Assistant Property Manager's key responsibilities will include:

• Receiving incoming requests for service – via phone, email or in-person – from residents and responding by providing information, problem solving, or escalating the matter as appropriate;
• Drafting All-Resident communication materials, for review by the Property Manager and ensuring that All-Resident communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date;
• Processing all incident report for management;
• Providing direct support to management and filling in where needed;
• Acting as the primary backup to the Property Manager(s) when required;
• Maintaining a contract service vendor log containing contract amounts and commencement and expiration of services being performed;
• Coordinating and preparing monthly and quarterly reports and assisting with the preparation of the annual budget;
• Monitoring the collection of common element fees and undertaking collection efforts, providing weekly reports on the status of accounts receivable to the Property Manager;
• Responding to Residents and Accounting staff regarding accounts receivables;
• Preparing Letters and corresponding with residents to assure minimal arrears and responding to resident queries;
• Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts;
• Responding to contractors' queries and correspondence;
• Maintaining & updating Building Emergency Plan;
• Maintaining resident contact lists, vendor and fire lists;
• Maintaining insurance binders for residents and vendors (+WSIB) to ensure that all requirements are being met;
• Assisting with event planning activities and advising the Property Manager or Regional Manager of upcoming events;
• Receive and distribute mail;
• Processing invoices by matching to purchase orders and (assigning appropriate costing coding);

To succeed, candidates must possess the following combination of education, experience and skills:

• 5+ years of experience in the residential property management field;
• Completion of at least 3 of courses leading to applying for a General License;
• Excellent verbal and written communications skills;
• Superior interpersonal and customer service skills;
• Experience with Residential Rentals is a definite asset;
• Hands-on experience using Condo Control is highly desirable;
• Strong working knowledge of Microsoft products (MS Word and Excel); and
• Demonstrated ability to work effectively in a deadline-driven environment.

We offer a competitive compensation package and the opportunity to work with an industry leader

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Work Location: In person

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Work Location: In person