Administrative Assistant

Position Purpose:

The administrative assistant provides administrative support to the church, working collaboratively with the Executive Administrator and Lead Pastor, always serving in a spirit of Christ-likeness and teamwork.

Hours: Part-Time Hourly Wage Position (20 hours per week - 15 hours English congregation, 5 hours Mandarin congregation)

Supervision: Position reports directly to and works closely with the Executive Administrator (and Lead Pastor) and works closely with the staff team.

Vacation: (Set in consultation with Employment Standards Act)

Rate of pay: $25 per hour. Set by the Elder Board and reviewed annually. Benefits and Alliance Retiral Fund may be part of this position as outlined in the Staff Manual, subject to part-time eligibility.

Primary Responsibilities:

To provide administrative support to Mountainview Alliance Church by:

• Assisting with the overall administrative structures of the church.
• Ensuring effective use of Planning Center, or other relevant software (including subscriptions) for administrative tasks.
• Coordinating and liaising between pastoral staff and ministry leaders regarding administrative needs.
• Producing effective communication documents.

• Other administrative duties as assigned.

• Office organization

• Primary Greeter at MVA
• Receiving and routing phone calls as necessary

• Participate in mail outs (electronically and manually)

• Data Systems

• Working with Planning Center in areas of the administrative role. This includes:
• Coordinating the use and rental of facilities through the Calendar module.
• Working in a team approach in Congregational Care.
• Weekly scheduling.
• Maintaining filing and record keeping records as requested by leadership. (Digital filing as much as possible.)

• Working with ProPresenter to load media for Sunday services.

• Communication

• Routing all mail/email and sending appropriate correspondence and email messages. This includes invoices.
• Generating correspondence as requested by the pastors.
• Preparing weekly communication in coordination with the leadership team.

• Assisting the leadership team in special projects as time allows.

• Purchasing:

• Making sure supplies are ordered when needed, in particular the kitchen requirements.
• Maintaining the purchase system for office and janitorial supplies (unpacking them, upon receipt).

• Managing the office equipment (contacting computer and copier technicians), if needed.

• Rentals

• Negotiate rentals and confirming contracts and payments.
• Checking issues around rentals.

• Send invoices to renters.

• Mandarin Congregation Duties (including, but not limited to):

• Working with ProPresenter to load media for Sunday services.
• Support ministry leaders with service scheduling.
• Design material for church use e.g posters, cards, calendar inserts etc
• Manage and update the Mandarin YouTube Channel.
• Public relations, contact information updates
• Serve as primary contact and liaise with external speakers
• Prepare and submit Honorarium and Reimbursement request for payment

Additional Responsibilities:.

• Completing other special assignments that do not constitute permanent change in responsibilities.
• Provides vacation coverage for Executive Administrator with payment of additional hours.

Essential Knowledge, Skills and Abilities:

The position of Administrator is one that requires:

• Strong inter-personal and communication skills.
• Strong organizational abilities.
• A gracious, Christ-like demeanor in all situations.
• Strong functional computer skills.
• Demonstrates initiative and perseverance.
• Ability to be flexible in a changing environment.
• Professional communication skills and conduct.
• Bilingual proficiency in English and Mandarin

Qualifications:

• Ideally, Diploma or certificate in office Administration and , or equivalent work-related experience.
• Preferred 2 years' experience in an administrative position.
• Keyboarding skills.
• Windows, Google Suite, MS Office, including Power Point and MS Publisher. Knowledge and experience in Adobe Creative Suite and website knowledge are an asset.
• Must have a pre-employment criminal background check.
• Evangelical Church membership required.

Personal Qualities:

Is a warm-hearted, committed, dedicated and mature evangelical Christian with a keen desire to serve in work, church, family and community. Has a firm commitment to the Mountainview Alliance Church's mission, standards and statement of faith.

Displays a Christ like character and has a pleasing personality with a positive and progressive outlook in the midst of a busy and challenging atmosphere.

To Apply:

To be considered for the position, please submit your resume and cover letter to

Applications will be accepted until the role is filled.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 20 per week

Language:

• English & Mandarin (required)

Work Location: In person