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Accounts Receivable Clerk
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Job Overview
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our team. The ideal candidate will be responsible for managing the accounts receivable process, ensuring timely collection of payments, and maintaining accurate financial records. This job requires a 5:30 am start time Monday to Friday consistently. This role requires strong mathematical skills, proficiency in Sage , and excellent customer service abilities to effectively communicate with clients regarding their accounts.
Qualifications, Skills and Attributes:
Ø Ability to communicate professionally and concisely with customers and team, in person, by phone and by email is very important
Ø Ability to focus and maintain pace and accuracy of work in a busy office
Ø Ability to solve problems self-reliantly and think of solutions to improve procedures and systems
Ø Ability to work independently, accurately and under pressure in a fast-paced environment
Ø Able to start at 5:30 am in the morning Monday to Friday consistently
Ø Confidentiality concerning financial files
Ø Excellent knowledge of office procedures and strong computer skills
Ø Excellent written, verbal, and analytical skills
Ø Exceptional communication, presentation, and interpersonal skills
Ø Flexible with fluctuating schedule based on seasons and sales throughout the year
Ø Have a positive attitude and be results oriented with strong conflict resolution skills and relational skills
Ø Multi-tasking, accuracy, and knowledge of accounting procedures
Ø Must be detail oriented, consistent, and even-tempered and one that gains fulfillment for providing great service to the team and being relied upon for their expertise
Ø Must be organized, proficient and accurate with keyboarding & computer systems
Ø Office support to owner
Ø Overseeing and understanding the operation of all Accounts Receivable and office related procedures and requirements.
Ø Proficient in Sage accounting software
Ø Solid experience and working knowledge of Accounting and Bookkeeping procedures, reconciling accounts and maintaining accurate transaction records in a medium sized company
Ø Strong mathematics skills
Ø The ability to multi task, strong attention to detail and analytical thinking ability
Main General Responsibilities of Position
Ø Accounts Receivable management - account receivable soft call requesting payment via email and phone calls with related company bookkeepers and owners.
Ø Accounts Receivables – reconciliation and maintain filing system.
Ø Bank deposit and reconciliation of accounts receivables
Ø Create BOL
Ø Daily account reconciliations and maintenance of all spreadsheets
Ø Daily entry of data into excel spreadsheets to account for Food Safety and Traceability of goods sold via pink picking slips.
Ø Data entry – reliability, speed and accuracy are important
Ø General ledger responsibilities
Ø Keep updated customer contact records and notes
Ø Liaise with owner and management.
Ø Maintain accurate records
Ø Manage accounts receivable aging reports to ensure prompt follow-up on overdue accounts.
Ø Monthly Financial statements and SAGE reports
Ø Perform account reconciliations to maintain accurate financial records.
Ø Perform daily, weekly and month-end tasks associated with sales
Ø Post direct deposit, E-Transfers, EFT, cheque and cash payments and receipts
Ø Prepare reports on accounts receivable status for management review.
Ø Process all Accounts Receivables – invoices, BOL, payments, credits,
Ø Process and record incoming payments accurately and in a timely manner.
Ø Provide exceptional customer service by addressing client inquiries regarding billing and payment issues.
Ø Utilize accounting software, such as Sage, for data entry and tracking of transactions.
Experience
- Previous experience as an Accounts Receivable Clerk is essential.
- Strong math skills with the ability to perform calculations accurately.
- Proficiency in accounting software; experience with Sage 50 is essential.
- Familiarity with data entry processes and attention to detail is essential.
- Excellent communication skills for effective negotiation and customer service interactions.
- Ability to work independently as well as part of a team in a fast-paced environment.
If you are passionate about finance and have the skills necessary to excel in this role, we encourage you to apply and become a vital part of our team
Job Types: Full-time, Part-time, Permanent
Pay: $30.00-$32.00 per hour
Benefits:
- On-site parking
- Store discount
Work Location: In person
