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Accounts Payable/ Accounts Receivable Clerk- Part Time
2 weeks ago
We are looking for a Part Time AP/ AR Clerk with availability to work Monday to Friday from 10am to 2pm.
Basic Function and Scope of Responsibilities / Position Overview:
The AP/AR Clerk will be responsible for processing accounts payable invoices, supplier payments, and resolving supplier queries as well as the collections of receivables, ensuring all customer account information in the system is correct, and processing invoices, credits, and debit memos within Country Lumber Ltd.'s ERP system. This position will use professional written and verbal communication skills and strong reasoning skills to resolve issues as they arise.
Principal Responsibilities:
Accounts Payable:
- Reconcile receiving orders with invoices received to verify accuracy and processing.
- Verify that transactions comply with applicable policies and procedures and ensure the integrity of internal financial controls.
- Ensure discounts have been allocated and invoices are billed properly to achieve gross margins.
- Review, assess and evaluate general ledger entries and codes from balanced invoices.
- Back up for incoming calls through Country Lumber's general line.
Accounts Receivable:
- Contact customers for collection of outstanding balances that are past due the credit terms.
- Responsible for a set group of accounts to build a positive professional relationship and resolve any issues that may arise while providing customer service excellence.
- Liaison with Sales staff and ownership to resolve accounts 'on hold' before liens are administered.
- Engage with customers in a professional manner, while achieving company goals and following the company's credit terms policies.
- Process credit card, cheque, and cash payments.
- Process and post bank deposits.
- Prepare and mail out invoices, transactions, and month end statements.
- Other duties as assigned by management.
Knowledge, Skills and Abilities:
- Accounting fundamentals, general ledger entries or basic understanding of the accounting cycle.
- Intermediate Microsoft Office skills with the ability to quickly learn new systems.
- Excellent accuracy and attention to detail in performing accounting tasks and data entry.
- Ability to work on own initiative as well as part of a team.
- Ability to plan, organize and execute tasks and to work within a fast-paced, and deadline-driven environment.
- Ability to maintain confidentiality concerning financial files.
- Good communication skills, both written and verbal.
- Positive attitude, willingness to improve processes, and open to change.
- Ability to be adapt and work within a 'broad-spectrum' credit policy environment.
- Communicate information and ideas clearly and concisely, both written and spoken.
- Strong conflict management and negotiating skills.
- Must be able to lift up to 25lbs file boxes and walk a minimum of 10 feet; Be able to walk up and down stairs multiple times a day; and sit for long periods of time.
Job Type: Part-time
Pay: $23.00-$25.00 per hour
Experience:
- Accounts payable: 1 year (preferred)
- Accounts receivable: 1 year (preferred)
- Microsoft Excel: 3 years (preferred)
Work Location: In person
