Document Control Coordinator

Company Introduction:

Arrow Machine and Fabrication Group is an engineering-focused solution provider of machined castings, fabrications, and assemblies.

We serve OEM customers in the rail, material handling, mining, defense, heavy truck, agriculture, power systems, construction, nuclear, engineered products, architectural, and forestry industries.

We have access to the broadest range of metalwork solutions in the world through our elite group of companies. Arrow focuses on providing innovative design, quality craftsmanship, and exceptional customer service.

Position Summary

The Document Control Coordinator is responsible for managing and maintaining all controlled documents associated with the design, fabrication, inspection, and testing of pressure vessels and components manufactured in accordance with ASME and CSA N299 quality requirements. This role ensures that all drawings, procedures, specifications, records, and quality documentation are accurate, current, and properly distributed to internal and external stakeholders.

Document Control & Administration

• Maintain and control all documents in accordance with ASME Section VIII, CSA N285/N299, and company Quality Assurance Program requirements.

• Manage the document control system for engineering drawings, weld maps, material test reports (MTRs), procedures, and quality records.

• Issue, track, and archive controlled documents, ensuring that current revisions are distributed and obsolete versions are removed from circulation.

• Assign and maintain document numbers, revision levels, and approval status.

• Ensure traceability of all controlled documents related to pressure vessel fabrication and inspection.

Quality Program Support

• Support the implementation and maintenance of the ASME and CSA N299 quality systems.

• Ensure document packages meet regulatory and customer requirements prior to release.

• Assist in preparation, compilation, and finalization of data books/manufacturing records for customer turnover and regulatory submissions.

• Support internal and external audits (ASME, TSSA, CSA, customer, etc.) by providing requested documentation and records.

Coordination & Communication

• Collaborate with Engineering, Quality, Production, and Project Management teams to ensure timely and accurate document flow.

• Coordinate document submittals and transmittals to clients, regulatory bodies, and inspectors.

• Maintain confidentiality and security of proprietary and classified information.

Continuous Improvement

• Participate in process improvement initiatives to streamline document control and record management systems.

• Recommend improvements to digital document control systems or workflows (e.g., SharePoint, ERP, or QMS software).

Education:

• Post-secondary education in administration, engineering technology, or quality management preferred.

Experience:

• Minimum 3–5 years of experience in document control or quality administration in a pressure vessel, nuclear, or heavy manufacturing environment.

• Experience with ASME Section VIII, CSA N285/N299, and Quality Assurance Programs is required.

• Familiarity with CWB, TSSA, or CNSC documentation standards considered an asset.

Benefits:

• Medical and Dental Benefits start your first day
• Apprenticeship Opportunities
• Tuition Reimbursement Programs
• Attendance and Performance Bonus Programs
• RRSP Company match program
• Work boot program and Prescription Safety Glasses Program
• Competitive Wages and vacation allotments

We are committed to diversity and inclusion and than all applicants in advance. Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code and Accessibility for Ontarians with Disabilities Act.