Office Manager

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview

The part-time Office Manager will provide administrative support to all OVG departments at the venue, as well as to the General Manager, with an emphasis on payroll support. Administrative duties may include, but are not limited to, assisting with payroll, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company.

Given the small size of the OVG onsite office, it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role pays an hourly rate of $25.00-$28.00 CAD

Benefits for Part-Time roles: Pension matching

This position will remain open until January 9, 2026.

Responsibilities

• Provide general office/administrative/accounting support including input of weekly cash and sales reports, data entry, event reporting.
• Compile, verify, and process biweekly payroll using ADP Workforce Now.
• Enter and maintain employee timekeeping data; ensure accuracy and compliance with company policies.
• Maintain payroll records including employee deductions and tax forms (T4, T4A).
• Assist with payroll reporting by event type and support month-end payroll reconciliations.
• Respond to employee inquiries regarding payroll, scheduling, and deductions.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure-T4, T4-1 forms are complete and on file; maintain employee deductions file.
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed.
• Handle basic Human Resources functions: personnel file maintenance and answer employee inquiries regarding payroll
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management in a timely and responsible manner.

Qualifications

• Minimum 1-2 years of experience in payroll, accounting, or administrative support roles, with increasing responsibility.
• Hands-on experience with payroll systems; proficiency in ADP Workforce Now (WFN) strongly preferred.
• Previous experience in a payroll or administrative role is preferred.
• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
• High level of proficiency with computers in a Windows platform, Microsoft applications, accounting/payroll/HRIS systems. Experience ADP a plus. Extensive experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate with all team members professionally and supportively.
• Thorough understanding of accounting and financial reporting principles and practices.
• Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
• Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
• Ability to develop and maintain cooperative working relationships with company and business contacts.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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