Challenge Unit, Research Unit Assistant

Click here to apply as an internal applicant.

*Company*
: IWK Health
Requisition ID:
211227

Department/Program:
CCFV , Research Services

Location:
Halifax

Type of Employment:
Casual Relief x 5 position(s)

Start Date:
October 2025

Union Status:
Research, Management/Non Union Bargaining Unit

Compensation:
$23.8224
-
$29.7775/hour

Closing Date
: October 14, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people. Working in Mi'kma'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

*The Opportunity*
The Research Unit Assistant provides support to the Research Nurses/Project Managers/Research Coordinators, Director, Clinical Operations, and Principal Investigators with general study tasks as needed.

The Challenge Unit Research Assistant will perform a wide range of duties including some or all of the following: unit operational support, source document maintenance, maintaining filing system for documents, internal/external communications, source data verification and data entry and providing study management assistance to study team as needed.

Responsibilities

• Organize all study documents and file according to CCfV filing standard operating procedures (SOP)
• Assist research team with administrative study tasks as needed
• Perform follow-up calls to study participants and/or families; liaise between study participants and/or families and research staff
• Verify the source documentation and complete electronic Case Report Forms (eCRF) data entry
• Track inventory and order study supplies as needed
• Attend and participate in relevant study meetings and site initiation visits
• Advise research team of issues that may impact study milestones in a timely manner
• Liaise with facilities and departments within the IWK to ensure the day-to-day operations of the Challenge Unit
• Ensure participants are engaged and supported while staying in the Challenge Unit

*Hours of Work*
Shifts can be 8 hours or 12 hours. Days, evenings, nights, Holidays and weekends

Your Qualifications

• Bachelor's degree education in administration or health services/scientific field preferred. A combination of experience and diploma may be considered.
• 1+ years of relevant experience within a university, hospital, or comparable environment in a research setting preferred.
• Experience in customer service.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, MS Project) and Adobe Acrobat, Microsoft Teams, and other virtual platforms.
• Strong interpersonal skills – able to establish and maintain positive working relationships with others, both internally and externally.
• Able to operate effectively, tactfully, and diplomatically with research team members and study participants.
• Able to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance Center effectiveness.
• Excellent communication skills; able to speak, listen and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Demonstrate a high level of time management and decision-making skills in setting priorities based on deadlines (both internal and external).
• Organization skills and planning, including developing a work schedule, monitoring progress towards goals, and tracking details, data, information, and activities.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.