Payroll and Accounting Specialist

WellFort is seeking a Permanent, Part-time (0.6 FTE) Payroll and Accounting Specialist. This is a hybrid position.

OVERVIEW

The Payroll & Accounting Specialist will be responsible for ensuring the efficient management of payroll and other accounting functions. This role involves preparing and processing payroll accurately and on time, maintaining precise payroll records, and ensuring compliance with relevant laws and regulations. The Specialist manages employee benefits, prepares financial reports, and coordinates with the finance department for audits and budgeting.

The specialist collaborates with human resources and management to align scheduling with organizational goals, implements payroll and scheduling policies, and provides support to employees on related matters. They continuously seek opportunities for process improvements and stay updated on industry best practices to enhance the overall efficiency and effectiveness of WellFort Community Health Services.

RESPONSIBILITIES

• Administration and processing of semi-monthly payroll across multiple employee groups for salaried and hourly employees with varying degrees of complexity, premiums, and policies.
• ·Employee payroll administration i.e., enrollment, terminations, employment status changes, setting up payroll elements, and processing ROE's.
• Secondary review of employee timecards and administration of ADP period closing and new cycle opening.
• Monthly payroll reconciliation with accounting system.
• Year-end reconciliations and reporting including, annual T4 reconciliation, fiscal year T4 reconciliation, pension reconciliation and payroll adjustments.
• Process and submit employment and government forms & reports as required (i.e., Stats Canada reports, ROE's, EHT, WSIB claim information).
• Comply with provincial legislation including the Employment Standards Act (ESA) and Wellfort policies as they relate to payroll administration.
• Ad hoc financial analysis, reporting and decision support to CEO, Manager of Finance, and other members of leadership.
• Maintain payroll records and employee information, including deductions, garnishments, and other relevant data.
• Address payroll-related queries from employees and management promptly and professionally.
• Update payroll records with changes in employment status, benefits, and deductions.
• Collaborate with other departments to ensure payroll and scheduling activities align with overall organizational goals and objectives.
• Calculate wages, salaries, overtime, deductions, and bonuses.
• Ensure proper tax withholdings and compliance with federal, provincial, and local tax laws.
• Administer employee benefits programs, including health insurance, retirement plans, and other voluntary deductions.
• Assist employees with benefits enrollment and inquiries.
• Generate payroll reports for management and finance departments.
• Assist with general administrative tasks as needed to support the smooth operation of the Community Centre.
• Be part of closing the month end, preparing journal entries, month end reporting as well as year-end closing.
• Prepare account reconciliations including bank reconciliation, prepayment, accruals deferred revenue and capital contribution schedules.
• Develop and manage employee schedules to ensure adequate coverage for all shifts to support the 24/7, 7-day-a-week operation of programs at WellFort Community Health Services.
• Create processes and practices with leadership that improve scheduling practices in alignment with operational needs and the personnel policy.
• Coordinate with program managers and staff to create and manage schedules that optimize resource allocation and meet operational needs.
• Other duties as assigned.

QUALIFICATIONS, EXPERIENCE AND SKILLS

• Associate's degree or Diploma in payroll administration, accounting, or a similar discipline, may also be acceptable.
• Payroll Compliance Practitioner (PCP) certification preferred.
• Great knowledge in payroll management, accounting, human resources, business law, and information systems.
• Proficiency with ADP is preferred.
• Proven experience of 3-5 years in payroll administration, preferably in a complex organizational setting.
• Strong understanding of payroll processes, tax regulations, and employment laws.
• Experience with scheduling software or systems preferred.
• Ability to analyze payroll data and ensure accuracy.
• Strong problem-solving skills to handle payroll discrepancies and scheduling conflicts.
• Great knowledge of time and attendance systems and technologies.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to manage multiple tasks and deadlines efficiently.
• Ability to work collaboratively with HR, finance, and other departments.
• Strong customer service orientation to assist employees with payroll and scheduling inquiries.
• Effective communication skills, both verbal and written.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in MS Office, particularly Excel, and familiarity with payroll software.

VACCINATION REQUIREMENT

As a condition of employment, new WellFort staff must be fully vaccinated unless they have received an exemption from vaccination under the Human Rights Code. Proof of COVID-19 vaccination status will be required before the first day of work or, proof of religious or medical exemption, if or where applicable.

Fully vaccinated is defined as having received the completed series of an accepted COVID-19 vaccine, as recommended by the Office of the Chief Medical Officer of Health and having received the final dose at least 14 days before your employment start date.

The candidate will be asked to provide WellFort with proof of full vaccination, prior to their employment start date. Acceptable proof is a Ministry of Health Dose Administration Receipt (or such other proof of vaccination that the Province of Ontario sanctions). This can be obtained through the Provincial portal https://covid-

The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If the candidate is unable to vaccinate for a reason protected by the Code, a request for accommodation can be requested and written proof satisfactory to the organization will be required.