Administrative Assistant I, Assisted Living

2 weeks ago

London, Ontario, Canada VON Canada (Ontario) Full time $40,000 - $60,000 per year
Requisition Details:   Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: Assisted Living
Number of Hours Bi-Weekly: 75
Work Schedule: Days
Anticipated End Date: December 2026 
On Call: No
Existing Vacancy: Yes – we're currently hiring candidates for an existing vacancy in this position   Job Summary:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.   Key Responsibilities:
  • Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
  • Responds to messages from the answering service as required.
  • Greets and directs all in-office visitors and in-coming calls.
  • Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
  • Responsible for the mail pick-up and drop off.
  • Answers general inquiries regarding the VON organization with informed and satisfactory responses.
  • Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
  • Schedules and organizes meetings and appointments as requested.
  • Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
  • Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
  • Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
  • Updates policies/procedures and manuals as required.
  • Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
  • Orders supplies, receives and maintains an inventory of required supplies.
  • Collaborates with teams for to organize logistics for special projects, events and seminars.
  • Receives and receipts donation, and bill payments.
  • Prepares bank deposits. 
  • Performs other duties as assigned.
Common Responsibilities:
  • Promotes the goals and values of VON and their role as an integrated community care provider.
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
  • Abides by all VON policies and work practices.
  • Abides by all confidentiality and protection of personal information policies, regulations and
    practices and ensures appropriate safeguards are in place within their role.
  • Works in collaboration with other staff in a team approach to service delivery.
External and Internal Relationships:
  • Communicates regularly and follow up with employees, managers and corporate services staff.
  • Communicates with the public contacting VON.
Education, Designations and Experience:
  • Post-secondary education in office administration, office information technology or a related field or related relevant experience
  • Customer service training an asset
  • Proficiency in Windows OS and MS Office Suite programs
  • Experience with scheduling software and Cognos is considered an asset 
  • Experience with a unionized environment is considered an asset.
Skill Requirements:
  • Excellent oral and written communication skills
  • Strong organizational skills with an ability to prioritize and multi-task
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Able to work both independently and within a team
  • Ability to maintain confidentiality at all times
Other:
  • Criminal records and vulnerable sector check  
  • The use of Personal Protective Equipment (PPE) may be required
Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

  • Research Assistant I

    1 week ago

    London, Ontario, Canada London Health Sciences Centre Full time $45,000 - $65,000 per year

    Posting PeriodOpen: November 25th, 2025Deadline: December 1st, 2025Non-UnionJob SummaryAt London Health Sciences Centre Research Institute (LHSCRI), our teams pioneer discoveries that transform the health of adult and paediatric patients around the world. As the research institute of London Health Sciences Centre (LHSC), we conduct research where patient...

  • Medical Administrative Assistant

    2 weeks ago

    London, Ontario, Canada Southwest Ontario Aboriginal Health Access Centre Full time $41,547 - $51,933

    FT Medical Administrative AssistantStatus: Full-time, permanentLocation: London, ONHours: hours/week [Monday to Friday]Salary: $41,547 to $51,933 per yearPaid Time Off: weeks' vacation, 12 health & 3 personal days, 5 spiritual/cultural days, professional development and your birthday offBenefits: Comprehensive health, dental, life insurance and more Pension:...

  • Administrative Assistant

    1 week ago

    London, Ontario, Canada CIBC Full time $45,000 - $65,000 per year

    We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and...

  • Administrative Assistant

    2 weeks ago

    London, Ontario, Canada Strik, Baldinelli, Moniz Ltd. Full time $45,000 - $65,000 per year

    Are you a highly organized, detail-oriented professional with a passion for supporting dynamic technical teams? SBM is seeking a full-time Civil Administrative Assistant (18-month contract) within our Civil Engineering Department at our London office. In this role, you'll play a key part in keeping our fast-paced Civil Engineering team running smoothly and...

  • Assistant Resident Manager, Live-In

    14 hours ago

    London, Ontario, Canada The Skyline Group of Companies Full time $30,000 - $60,000 per year

    Location: London, Ontario, CanadaWage Type: Salary + Apartment Job Type: Part-Time Schedule: Rotating Schedule, Weekends + On-Call Availability required Job Overview: The Assistant Resident Manager is responsible for daily operations of assigned apartment buildings, including building cleaning, administrative tasks, light maintenance, and providing great...

  • Administrative Assistant

    1 week ago

    London, Ontario, Canada Sunningdale Insurance and Financial Services Full time $45,000 - $50,000 per year

    Role SummaryThe Licensed Administrative Assistant is responsible for the processing and administration of wealth and investment products for advisors. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality, organization, accountability, and an ability to problem solve.Key AccountabilitiesManages all aspects of the...

  • Assistant Installer

    15 hours ago

    London, Ontario, Canada Garage Living London Full time $18,000 - $26,400 per year

    Job description:About usGarage Living is the industry leader in complete garage transformations with over 50 locations across Canada and the USA. Serving Southwestern Ontario from our showroom in London, we operate with a very simple objective - to WOW our customers - every time.When you join the Garage Living of London team you can expect:To be welcomed as...

  • Administrative Assistant – 15-month Contract

    1 week ago

    London, Ontario, Canada Alzheimer Society Southwest Partners Full time $45,000 - $65,000 per year

    Do you have a passion for working with older adults, including people living with Alzheimer's disease and other dementias and their care partners? Are you looking for a position that offers variety and incredible job satisfaction?What We OfferPaid sick timeBirthday off paidGenerous vacation timePaid personal daysPositive workplace cultureAbout This...

  • Executive Assistant

    1 week ago

    London, Ontario, Canada Canada Life Full time $50,400 - $83,800 per year

    Permanent Full TimeOur Canada Finance team is looking for an Executive Assistant in Toronto or London, Ontario. Reporting to the VP Canada Earnings & Valuation I&W, Capital Management, you will work closely with the Canada Finance leadership team to provide administrative and organizational support. We are looking for an individual that has a strong...

  • Clinical Research Coordinator I

    6 days ago

    London, Ontario, Canada Centricity Research Full time $50,000 - $70,000 per year

    Job Details London, ON Description Clinical Research Coordinator I (CRC I) - Temporary Full-TimeJoin Us at Centricity ResearchCentricity Research is one of the largest clinical research networks in North America. We are a fully centralized Integrated Research Organization (IRO) specializing in conducting Phase I-IV clinical trials in over 35...