HR and Office Administrator

Company Description

Pangu Enterprises specializes in creating high-quality residential, commercial, and mixed-use spaces that prioritize innovation, sustainability, and long-term value. Managing every aspect from land acquisition to project delivery, we emphasize precision and integrity in our processes. Our mission is to develop spaces where individuals and businesses can thrive, positively impacting communities. With a commitment to excellence, Pangu continually strives to set new standards in real estate development.

Role Description

This is a full-time, on-site role for an HR and Office Administrator located in Burnaby, BC. The HR & Office Administrator is a key hybrid role responsible for supporting all people-related functions and ensuring smooth daily operations of the office. This position handles a full range of HR duties—including recruitment, onboarding, payroll coordination, benefits administration, and employee offboarding—while also managing office administration, culture initiatives, and team events.

This role is ideal for someone highly organized, people-oriented, and proactive, with strong attention to detail and the ability to manage multiple priorities.

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Key Responsibilities

Human Resources (HR)

• Manage full-cycle recruitment: posting job ads, screening candidates, coordinating interviews, and issuing offer letters.

• Handle all onboarding activities, including new hire paperwork, system setup, orientation, and training coordination.

• Maintain employee files, contracts, records, and HR compliance documentation.

• Support payroll processing and ensure all timesheets, deductions, and changes are submitted accurately and on time.

• Administer employee benefits programs, enrollments, changes, and inquiries.

• Coordinate performance reviews, probationary assessments, and HR reminders.

• Assist with employee relations matters under management direction.

• Manage offboarding and termination documentation, including exit interviews and ROEs.

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Office Administration

• Oversee day-to-day office operations, ensuring a clean, organized, well-stocked workspace.

• Manage office supplies, snacks, and purchasing of equipment or materials as needed.

• Coordinate birthday cakes, staff lunches, celebrations, and recognition activities.

• Plan and execute small and large company events (team buildings, parties, meetings).

• Serve as the main point of contact for vendors, deliveries, and maintenance services.

• Coordinate travel arrangements, schedules, and bookings when needed.

• Ensure smooth function of office facilities, equipment, and general workflow.

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Payroll & Benefits Administration

• Prepare, verify, and submit payroll data (including hours, overtime, vacation, deductions, and adjustments).

• Maintain accurate payroll records and employee data.

• Track leaves, attendance, sick days, and vacation balances.

• Support benefits enrollment, claims assistance, and communication of benefit policies.

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Other Duties

• Provide administrative support to executives and project managers when needed.

• Assist with internal communications and policy updates.

• Support company culture initiatives to maintain a positive work environment.

• Handle confidential information with discretion and professionalism.

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Qualifications

• 2–5 years of experience in HR, office administration, or a hybrid administrative role.

• Strong understanding of HR processes, payroll basics, and employment documentation.

• Excellent organizational and time-management skills.

• Strong communication and interpersonal abilities.

• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with HR/payroll software.

• Ability to manage multiple tasks and meet deadlines.

• High level of professionalism, discretion, and confidentiality.

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Key Traits We're Looking For

• Friendly and approachable; able to support staff at all levels.

• Highly detail-oriented with strong follow-through.

• Proactive problem-solver who anticipates needs.

• Reliable, responsible, and committed to maintaining smooth operations.

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