Accounts Payable

14 hours ago

Halton Hills, Ontario, Canada Intlvac Full time

About Intlvac
Intlvac is a high-tech industrial manufacturing company specializing in thin film deposition technology. We are recognized as a world leader in our field, with a team of top scientific researchers, software programmers, and mechanical and electrical engineers.

Key Responsibilities
*Accounts Payable*

  • Primary contact with vendors
  • Setting up vendor accounts & keeping them up to date with contact & banking information
  • Print all new invoices/credits/statements
  • Review vendor statements for missed invoices
  • Process invoices without a PO
  • Match invoices that have a PO, then enter into the system
  • Legal invoices, employee expenses & credit card transactions
  • Weekly payment run report
  • Complete payment run through the bank & Bluelink
  • Provide payment remittances to each vendor
  • End of the month general ledger reconciliations

*Admin Assistant*

  • Answering the door for visitors and directing them where to go/letting personnel know they are here
  • Answering the phone and directing the call or the customer on how to proceed with questions
  • Making sure office/kitchen is up to date with stock
  • Helping the admin team with tasks
  • Helping staff with questions and needs
  • Helping the cleaners with questions or needs

*Back Up Duties*
– fill in when primary person is unavailable

*Coverage for Order Entry*

  • Processing customer purchase orders
  • Provide support to internal sales person & customers
  • Provide paperwork to shipping when order is ready
  • Processing the invoices & sending them to the customer

*Assistant to Controller*

  • Assist with monthly, quarterly and annual closings
  • Ensure timely bank payments
  • Monthly bank reconciliations in multiple currencies
  • Accounts payable and receivable tasks
  • Develop accounting report spreadsheet

Qualifications

  • The ideal candidate will have a minimum of 2 years experience in an accounts payable capacity or a relevant certificate in bookkeeping or accounting
  • Intermediate computer skills in accounting software, Microsoft Excel & Word
  • Strong analytical skills with attention to detail
  • Strong ability to multi-task and a "can do" attitude
  • Ability to work well independently as well as under supervision
  • Excellent verbal and written communication skills
  • Excellent interpersonal and organizational skills
  • A quick-learner with the ability to perform in a fast-paced environment

*Position Details*

  • Full time; Days; Monday to Friday; on-site at Halton Hills facility; Wage: $25/hour

How To Apply

  • Interested applicants are asked to forward their resume to Candidates must be legally eligible to work in Canada.

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