Temporary Site Administrator

Company Bio:

Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients' assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.

Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.

Together beyond standards.

Position Purpose:

The overall duty of this position is to provide temporary day-to-day administrative and project support both internal and external clients within quality assurance operations. The Temporary Site Administrator assists with a variety of standard office procedures including data entry, photocopying and collecting project specific documentation.

This position is on a temporary full-time basis. Due to the nature of this position there will be on-call and overtime requirements.

Duties and Responsibilities:

• Collect project related documentation and prepare document control.
• Update and maintain various documentation as required.
• Assist with the distribution of company supplies to project sites and Technicians.
• Maintains office supply inventory and orders supplies in a cost effective manner.
• Prepare purchase order requests.
• Coordinates all mail including arranging couriers when required.
• Manage and track the progress of tasks, processes and projects.
• Provide back up support for the quality assurance team.
• Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
• Other duties may be assigned as deemed necessary.

Knowledge and Skills:

• Firmly adheres to the values and ethics of Applus Canada. Exhibits honesty, discretion, confidentiality, and sound judgment.
• Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
• A sense of urgency, good attention to detail, excellent organizational and analytical skills, pragmatic, eager to learn.
• Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.
• Adapt in a fast-paced environment with the ability to manage competing priorities and multi-task with minimal supervision.
• Ability to problem solve including identifying issues and finding a resolution in a timely manner.
• Ability to excel in a team environment.
• Strong computer skills in MS Office and other software applications.

Education and Work Experience:

• Post-secondary education in Office Administration from an accredited College.
• 2-3 years' experience in office administration.
• Strong industry knowledge of NDE is an asset.
• Equivalent industry experience combined with other formal training and accreditations may be accepted.

Working Conditions:

• Required to work both inside and outside in heat/cold, wet/humid and dry/arid conditions in temperature extremes and inclement weather.
• Frequently required to use personal protective equipment to prevent exposure to hazardous materials in various working environments.
• Commonly exposed to walking on slippery or uneven surfaces.
• Occasionally required to work in noisy/loud working environments especially on project sites.
• Work outside of normal business hours will be occasionally required.
• Overtime required during the week and weekend with work volume.
• Ability to be flexible with work schedules and respond to requests without advance warning or notification.
• Occasional to frequent travel will be required within Canada.
• Working conditions will vary between project locations.

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.