Administrative Assistant/Scheduler

2 weeks ago

Tillsonburg ON NG K, Canada Circle Of Care Support Services Inc. Full time $35,000 - $45,000 per year

About Us

We are a locally-based home care agency dedicated to providing compassionate, client-centred support in the Oxford County region. We serve seniors and individuals requiring home support services, and we take pride in our team-oriented culture, professional standards, and community focus.

Role Overview

As an Administrative Assistant in our home care setting, you will be the key point of contact for clients, caregivers, and internal staff. You'll handle a range of clerical and coordination tasks to help ensure smooth day-to-day operations of the office and field teams. This is an excellent opportunity for someone new to admin work who wants to grow in a meaningful role in health-services.

Key Responsibilities

  • Answer phones, greet visitors, and direct calls/messages appropriately
  • Maintain filing and documentation systems (digital and paper) – e.g., client intake forms, caregiver schedules, payroll time-sheets
  • Schedule and coordinate home visits, caregiver assignments and travel arrangements
  • Enter data into databases and spreadsheets; update client and caregiver records
  • Prepare basic correspondence, memos and reports
  • Assist with billing/invoicing, expense forms and purchase of office supplies
  • Support onboarding of new caregivers: creating files, scanning documents, tracking training
  • Provide excellent customer service to clients, caregivers and vendors
  • Ensure confidentiality of client and agency information at all times
  • Other administrative duties as assigned

Qualifications & Skills

  • High school diploma or equivalent required; post-secondary diploma in Office Administration or related field is an asset
  • Prior office or customer-service experience is an asset but not required – we're willing to train someone with the right attitude
  • Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace
  • Strong organizational skills with good attention to detail
  • Good verbal and written communication skills
  • Comfortable working independently and as part of a team
  • Reliable, punctual, professional demeanor
  • Ability to handle sensitive information with discretion
  • Willingness to learn & adapt in a changing environment
  • Knowledge of or interest in the home care / health-services sector is a plus

We Offer

  • A supportive work environment close to home
  • Opportunity for growth & development in the home care sector
  • Training provided

How to Apply

Please submit your resume and a brief cover letter explaining why you're interested in this role and how your experience or skills would make you a good fit. Applicants will be contacted if selected for an interview.

Job Type: Part-time

Pay: $17.93-$20.00 per hour

Expected hours: 8 – 16 per week

Benefits:

  • Casual dress
  • Company events
  • Flexible schedule

Work Location: In person

  • Administration-Team Coordinator/ Medical Scheduler

    2 weeks ago

    Tillsonburg, ON NG R, Canada CarePartners Full time $45,000 - $70,000 per year

    Who We Are:CarePartners is one of Ontario's largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 22 nursing clinics....

  • Medical Office Assistant

    6 days ago

    Tillsonburg, ON NG K, Canada Tillsonburg Family Physicians Full time $42,888 per year

    OverviewWe are seeking a dedicated and organized Medical Office Assistant to join our healthcare team. The ideal candidate will provide exceptional administrative support within a busy medical office, ensuring smooth daily operations and excellent patient service. This role offers an opportunity to work in a professional environment utilizing an electronic...

  • Administrative Assistant

    1 week ago

    Tillsonburg, Canada Balan Engineering Corp. Full time

    Balan Engineering Corp. is a structural engineering company providing design solutions for residential, commercial, and industrial projects. We are currently offering an Administrative Assistant position at our Tillsonburg Office with the following responsibilities and qualifications. This position is **in-office**, Monday-Friday. **Responsibilities** -...

  • Administration-team Coordinator/ Medical Scheduler

    1 day ago

    Tillsonburg, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 22 nursing...

  • Staff Scheduler

    1 day ago

    Tillsonburg, Canada Maple Manor Nursing Homes Ltd Full time

    Maple Manor Nursing Home in Tillsonburg ON is looking for a Staff Scheduler to join our team. As Staff Scheduler, you are primarily responsible for ensuring all nursing shifts are effectively covered by preparing and organizing work schedules to make sure that the required / appropriate number of personnel is on duty in every given shift. **WHAT WE...

  • Dental Administrator

    6 days ago

    Tillsonburg, ON NG A, Canada Otter Creek Dental Full time $40,000 - $80,000 per year

    The team at Otter Creek Dental located in Tillsonburg, ON are looking for a passionate, hard-working Dental Administrator for a medical leave with possibility of permanent.The ideal Dental Administrator for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...

  • Administration-Team Coordinator/ Medical Scheduler

    2 weeks ago

    Tillsonburg, Canada CarePartners Full time $45,000 - $65,000 per year

    Who We AreCarePartners is one of Ontario's largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 22 nursing clinics....

  • Receptionist/administrative Assistant

    3 days ago

    Tillsonburg, Canada Holmes, Kocheff & Good LLP Full time

    Holmes, Kocheff & Good LLP is seeking a receptionist/administrative assistant to join its team in Tillsonburg, Ontario. This is a permanent position. Hours will be full-time with a flexible start date. Experience working at a law firm is considered an asset but is not necessary. Salary will be determined based upon experience. Applications will be held in...

  • Administrative Assistant

    2 weeks ago

    Guelph, ON NG L, Canada McKenzie Lake Lawyers LLP Full time $10,400 per year

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This is a part-time, fixed-term contract role. The ideal candidate will possess strong clerical and customer service skills, with experience in administrative tasks. This role involves requesting, reviewing, and filing client...

  • Administrative Assistant

    18 hours ago

    Kitchener, ON NG S, Canada ZAK Electric Full time

    Job OverviewWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will have a strong background in office management, exceptional communication skills, and the ability to manage multiple tasks efficiently. This role involves supervising staff, managing schedules, and ensuring that...