Accounts Payable and Office Clerk

The Accounts Payable and Office Clerk will be responsible for processing Accounts Payable, including credit card transactions and entering journal entries. The Accounts Payable and Office Clerk provides support to records administration with scanning and indexing of documents, as well as general office support.

KEY RESPONSIBILITIES

Performs various Accounts Payable tasks:

• Route invoices, including credit card transactions to the appropriate department for authorization.
• Verify new vendor identification.
• Follow up to ensure SIN is obtained for honorarium payments processing.
• Prepare and enter journal entries into Microsoft Dynamics GP accounting system.
• Ensure receipts are attached to credit card workflow.
• File reports for finance and payable interactions.
• Review daily interface transactions between DOC (CPSA database) and Microsoft Dynamics GP (accounting system) for accounts payable related transactions.
• Provide backup/coverage for Accounts Payable Clerk, including generating weekly payment runs, preparation of wire payment details in and distribution of cheques and EFT notices.
• Assist with maintaining the administrative screens in the electronic workflow software (Corelntegrator).

Provides coverage to the Office Services Clerk:

• Order office furniture and equipment as required.
• Monitor and action equipment and office maintenance issues, including follow-up with landlord.
• Maintain fixed asset database and code office and maintenance invoices.
• Maintain shared workspaces to support a clean, organized, and efficient environment for employees and guests.
• Process incoming and outgoing mail.

Records Administration:

• Upload documents into a document management system using manual scanning or electronic processes.
• Perform quality assurance on images.
• Review documents and identify appropriate indexing properties.
• Identify issues with document types and names and consult with Risk Management Coordinator.
• Monitor scanning program for potential batch errors.
• Maintain records of off-site storage of files and inventory records as required.

General office support:

• Order office supplies.
• Monitor visitors on the Visitor Management System.
• Assist with projects for the Corporate Services department.
• Coordinate requests for afterhours office meetings.
• Other duties as required

QUALIFICATIONS

Education:

• Post-secondary diploma in accounting or equivalent

Experience:

• 1-3 years of related accounting and administrative experience

Skills:

• Good communication skills with a strong customer focus.
• Intermediate Microsoft Office or Office365 skills.
• Strong organizational skills with the ability to multitask and prioritize.
• High attention to detail.
• Experience with Microsoft Dynamics, Solver, and CoreIntegrator is an asset.

SALARY

The annual salary for this position is $49,725 and includes a comprehensive benefits package and pension plan.

Along with your resume, please submit a cover letter outlining why you are the right candidate for this position by telling us how your relevant work experience has prepared you to undertake this role. A submission without a cover letter will not be considered.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident, status, or valid work permit.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.