Office Manager

7 days ago

Saskatoon, Saskatchewan, Canada SCOTT PHELPS & MASON Full time $40,000 - $60,000 per year

We are seeking an experienced and detail-oriented full time Office Manager to oversee the day-to-day operations of our firm and support our team of lawyers and staff. The ideal candidate will have strong organizational skills, experience in bookkeeping, and a background in a legal or professional office setting.

Key Responsibilities

  • Manage the daily operations of the office, including supplies and facilities management, and administrative workflow.
  • Oversee client intake, file management, and document control processes.
  • Handle accounts payable/receivable, bank reconciliations, and trust accounting in compliance with the Law Society regulations.
  • Prepare and process payroll, expense reports, benefits and financial summaries.
  • Process CRA, GST and PST remittances.
  • Assist with budgeting, financial reporting, and year-end preparation.
  • Maintain office equipment and liaise with vendors and service providers.
  • Handle HR functions including onboarding, performance tracking, and policy compliance.
  • Implement and improve office procedures to ensure efficiency and accuracy.

Qualifications

  • Minimum 3–5 years of office management experience, preferably in a law firm or professional services environment.
  • Proficiency in bookkeeping and accounting software (e.g., PCLaw, QuickBooks, or similar).
  • Strong understanding of trust accounting and Law Society compliance requirements.
  • Excellent communication, leadership, and organizational skills.
  • High level of accuracy and attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
  • Ability to handle confidential information with discretion.

Please submit your resume and cover letter to

Job Types: Full-time, Permanent

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off

Work Location: In person

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