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Coordinator, Immunization Clinics

2 weeks ago

Toronto, Ontario, Canada Region of Peel Full time $61,368 - $76,710 per year

Health Services – Public Health – Immunization Services Division/Clinic Operations
Status:
(2) Contract Full Time (Contract End Date: March 31, 2026)

Salary Range:
$61,368 - $76,710

Hiring Range:
$61,368 – $69,039

Work Mode:
On-site

Location:
7120 Hurontario St., Mississauga and various Immunization Clinics throughout Peel Region (Brampton, Mississauga, and Caledon)

Hours of Work:
35 hours per week

Who We Are
As part of the Region's Health Services, Peel Public Health works to keep people healthy and reduce their risk of becoming sick. Public Health supports people in Peel in living their healthiest possible life and contributing to the community with public health programs that are dynamic, inclusive and equitable. Core public health functions are assessment and surveillance, health promotion and healthy policy development, health protection, disease prevention and emergency management.

What You Will Do In This Role
As the Coordinator, Immunization Clinics, you will play a multi-functional role with responsibilities that are essential to the successful coordination of vaccination clinics. This includes liaising with school administrators and community partners, gathering, documenting, and protecting confidential health information, and ensuring the efficient flow of materials, supplies, and people in and out of the clinics. You will also collaborate closely with public health and school staff to ensure clinic layouts, schedules, and timelines are met—maximizing clinic capacity while prioritizing the safety of all residents. Additionally, you will:

  • Work with internal teams, school administrators and other community partners to schedule vaccination clinics, provide information regarding requirements, and respond to scheduling conflicts
  • Respond promptly, efficiently, and accurately to public and staff inquiries, including requests for immunization record information from parents/guardians and clinic staff
  • Handle confidential health information (immunization consent and dosage information documents), including filing and inputting consolidated immunization health records into the provincial data base
  • Practice effective vaccine storage and handling principles, by organizing the vaccines and vaccine inventory, including maintaining vaccines in cold chain range and having the knowledge to act when vaccine is outside the required temperature range in all clinic settings
  • Support supply management for all flagship and community in collaboration with vaccine management, including driving immunization supplies to-and-from immunization clinics using personal vehicle
  • Investigate issues to identify potential impacts on clinic flow, function and outcomes and proposes solutions to problems
  • Work with clinic staff and school personnel /community partners to coordinate the vaccination clinic effectively to maximize clinic capacity and immunize all eligible students and /or residents in the available time. Understands the principles of effective clinic flow and resolves issues to maintain flow
  • Knowledge of program equipment, including product use and maintenance
  • Utilize all data management systems, including Power BI, CHR, CoVax, Panorama, Microsoft Word, PowerPoint and Excel files
  • Complete inventory counts for ancillary supplies, forms and other equipment and provides replenishment numbers needed for the next clinic
  • Contribute to immunization program planning, implementation, and evaluation, including divisional or committee work, as required
  • Transport supplies to clinic, between clinic and at the end of clinic to the main office in Mississauga

What The Role Requires

  • Post-secondary education in a related field such as Business Administration, Medical Office Administration, Project Management, or with a minimum of two years experience working with medical records, medical databases or an equivalent combination of experience and education
  • Minimum 1-year experience in public health considered an asset
  • Valid Class G driver's license and access to a vehicle
  • Knowledge of vaccine storage and handling guidelines
  • Experience with various clinic equipment and technical knowledge of equipment functioning including computers, hubs, data loggers, etc.
  • Occasionally required to lift up to 20lbs

Skills/Abilities

  • Exceptional organizational skills with the ability to work under pressure with minimal direction in a fast paced and changing environment
  • Ability to work as part of a team
  • Proficient time management skills with the ability to work in a deadline-oriented environment
  • Demonstrated facilitation, partnership/collaboration skills, with the ability to multitask
  • Excellent skills in Microsoft Excel, Outlook, Word, PowerPoint, SharePoint and Teams
  • Ability to adapt to frequent changes, demonstrate flexibility and meet the goals of the program
  • Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice To Have

  • Exceptional verbal and written communication. Knowledge of medical terminology would be an asset
  • Knowledge and experience with Peel's Immunization Clinics models, processes and services is an asset

Be bold. Think big. Join us.
Work Mode & Job Location:
On-Site at 7120 Hurontario St., Mississauga and various Immunization Clinics throughout Peel Region (Brampton, Mississauga, and Caledon)

Interview:
Our recruitment process will include video conference technology

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If this opportunity matches your qualifications and experience, please apply on-line.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We're working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and s ince 1974, we've been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month with the
Great Employer Award
presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it's impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Additional Information
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.