Office Administrative Coordinator

2 weeks ago

Bedford, Nova Scotia, Canada Bluenose Accounting Professional Chartered Accountants Full time $19,000 - $30,000 per year

Are you a proactive, organized professional who thrives in a dynamic environment? Do you enjoy helping teams run smoothly and clients feel supported? If so, Bluenose Accounting wants to hear from you.

We're a growing three-partner firm located in West Bedford (Larry Uteck area), offering a full range of services from bookkeeping to personal and corporate tax planning. Our clients include individuals, owner-managed businesses, and non-profits. We pride ourselves on being approachable, collaborative, and committed to helping our clients succeed at every stage of their growth.

We're currently seeking an who is eager to learn, grow, and contribute to our firm's continued success. This role is ideal for someone with strong customer service skills, a keen eye for detail, and a passion for keeping operations running smoothly.

Key Responsibilities

  • Serve as the first point of contact for clients, via phone, email and/or in-person with professionalism and due care
  • Coordinate office maintenance, inventories, supplies, mail, shipping, and errands
  • Maintain a clean and healthy office atmosphere (in conjunction with external office cleaners)
  • Schedule meetings and appointments, and support team logistics
  • Maintain organized filing systems, ensure secure document handling & coordination of secure return of client paperwork
  • Assist with client intake, collections, and account follow-ups
  • Prepare and manage documents for scanning, and mailing
  • Support team members with administrative tasks and client needs
  • Regular and on-going maintenance of our client database software, file storage & retention efforts
  • Help maintain our client database and ensure timely document returns
  • Assist with CRA document distribution and file retention compliance
  • Contribute to social media updates and website maintenance
  • Participate in planning and executing company events
  • Support HR functions as needed
  • Be open to learning new tasks and working independently

What We're Looking For

Required Skills:

  • Excellent written and verbal communication
  • Strong organizational and time management abilities
  • Attention to detail and problem-solving mindset
  • Proficiency in Microsoft Outlook, Excel, and Word

Assets:

  • Experience in office management or administration
  • Familiarity with accounting software (IFirm, QuickBooks, Cantax)
  • Bookkeeping or personal tax experience

Education & Experience:

  • 2–3 years of administrative experience

Why Join Us?

At Bluenose Accounting, we believe accounting should be more than a once-a-year experience. We build long-term relationships with our clients and team members. If you're looking for a role where you can make a meaningful impact and grow professionally, we'd love to meet you.

To Apply:

Please send your resume and cover letter to or apply via Job closing November 19, 2025

Only candidates selected for an interview will be contacted

Job Types: Full-time, Part-time, Seasonal

Pay: $19.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Vision care

Application question(s):

  • Are you legally allowed to work in Canada?
  • Are you fluent in English, both written and oral communication skills?

Work Location: In person

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