Executive Administrator

The Opportunity:

Our Resources subsector, a key component of WSP's ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. Over the decades, we have developed a wide range of services, including economic studies, project management, detailed design, procurement, site management, commissioning and industrial programming. This division provides a full range of services to industrial and mining projects, including all services offered in the field of engineering from conceptual and feasibility studies to complete detailed engineering in EPCM, to the closure and dismantling of mine sites.  Our experts work together to offer our clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them. 

Join Our Resources Team as an Executive Assistant

Are you ready to make an impact at the heart of our leadership team? We're looking for a highly skilled and proactive Executive Assistant to support our Vice-President and drive operational excellence. In this pivotal role, you'll be the go-to expert for managing complex schedules, orchestrating meetings, and ensuring seamless communication across the business.  Your ability to anticipate needs, juggle priorities, and deliver with precision will set you apart. We're seeking someone who thrives in a fast-paced environment, brings exceptional organizational and coordination skills, and communicates with confidence and professionalism. If you're passionate about leveraging the latest tools and best practices in executive support, this is your opportunity to shine and grow with us  This position will be located out of one of our GTA offices based in Ontario OR in our Montreal or Laval offices in Quebec. [Note, this is a 12month contract]

Be involved in projects with our Resources Team and be a part of a growing organization that meets our client's objectives and solves their challenges 

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• You will provide direct executive support to the Vice-President and his Directors including but not limited to:
  • Coordination of daily activities;
  • Managing calendars, schedules and meetings;
  • Arranging and managing business travels;
  • Preparing expense reports and timesheets;
  • Coordinating and managing communications;
  • Preparing and distributing meeting minutes;
  • Preparing business overview and client presentations;
  • Supporting the management of operational tasks and initiatives;
  • Supporting the preparation and management of business plans;
  • Coordinating and leading strategic initiatives (e.g., employee engagement); 
  • Supporting change management, including implementation of new tools and policies;
  • Managing and coordinating sector events and organize internal social functions as required;
  • Liaising with corporate departments on various initiatives such as marketing and human resources;
  • Assisting with other duties as assigned/required.

What you'll bring to WSP:

• Post-secondary diploma in business administration or a related discipline preferable;
• At least Five (5) years of proven experience supporting an Executive, Director or team of Managers as an Executive Assistant;
• Excellent verbal and written communication in both English and French;
• Advanced proficiency in Microsoft Office, SharePoint, Power BI and Outlook management skills;
• Ability to multitask, prioritize and effectively meet deadlines;
• Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
• Strong organizational skills with demonstrated ability to work with minimal supervision;
• Ability to exercise mature judgment and discretion in handling confidential and sensitive information and situations;
• The ability to adapt to changing situations and handle unexpected challenges;
• Be resourceful and with an ability to find solutions independently is highly valued;
• Strong interpersonal skills.

#LI-Hybrid