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Cybersecurity Administrative Assistant
2 weeks ago
MatchBox Consulting is on the hunt for a Cybersecurity Administrative Assistant. This candidate will provide high-level administrative support to senior management and staff in the Cybersecurity & ERP group, helping optimize workflow and project execution. Key duties include calendar management, professional communications, document preparation, financial support, event coordination, and facilitating team and project-related administrative tasks while maintaining confidentiality.
Duration:
1 year
Location:
Vancouver (Hybrid)
Responsibilities
- Plan, schedule, and coordinate senior management activities.
- Draft, proofread, and distribute emails, meeting notes, agendas, and reports.
- Support project and business group initiatives with document management, tracking, and reporting.
- Assist with financial tasks including processing expense claims, accounts payable, and budget coordination.
- Coordinate internal and external events, meetings, and travel arrangements.
- Conduct research and provide options to resolve administrative or technical issues.
- Maintain confidentiality and discretion in communications, records, and daily operations.
- Support teams in completing administrative tasks to improve workflow and efficiency.
Requirements
- Minimum 5 years of administrative experience, preferably supporting senior management.
- Advanced MS Office skills (Word, Outlook, Excel, PowerPoint, Visio).
- Strong English communication skills, written and spoken.
- Experience with calendar management, scheduling, and coordinating multiple priorities.
- Post-secondary education in Office Administration or business-related discipline is an asset.
- IT industry experience is an asset.
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About MatchBox
Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.
Equal Opportunities
MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.
Work Permits
Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.
Further Consideration
We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.
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