Project Coordinator

PROJECT COORDINATOR–POSITION OVERVIEW

POSITION OVERVIEW

The Project Coordinator at UV Pools will:

• Coordinate complex pool renovation projects from contract signing to completion
• Serve as the primary liaison between customers and operations teams
• Help build and maintain effective project schedules
• Proactively coordinate materials, schedules, and site logistics so field staff can focus on delivering quality work

PRIMARY RESPONSIBILITIESProject Coordination and Scheduling

• Build realistic, efficient project schedules in collaboration with Operations.
• Ensure customer sites are ready for scheduled installation dates
• Collect required homeowner documentation (approvals, access details, site photos)
• Plan and coordinate project phases, dependencies, and follow-up tasks

Customer Communication and Support

• Guide customers through the renovation process with clear, proactive updates
• Manage customer expectations regarding timelines, changes, and project scope
• Serve as primary point of contact for project-related questions and concerns
• Document and process change orders accurately and promptly
• Have confident, honest conversations with homeowners about change orders, timelines, and unexpected findings
• Provide excellent customer service by keeping homeowners informed, reassured, and aware of next steps throughout their project

Operations and Resource Management

• Manage purchasing and ordering for renovation projects
• Coordinate and follow up on material deliveries
• Assist with receiving materials (forklift experience is a bonus)
• Support warehouse inventory by tracking incoming project materials
• Ensure accurate tracking of materials and labour for proper job costing

Property Renovation & Maintenance Coordination

• Coordinate renovations and scheduled maintenance
• Request quotes, schedule contractors, and track completion
• Maintain property records, meter readings, and documentation
• Manage materials and vendor communication
• Report updates directly to the Owner

IDEAL EXPERIENCE and EDUCATION

• 2 to 3 years of successful project coordination or management experience
• Proven track record of delivering projects on time and within budget
• Experience with construction, renovation, or home improvement projects preferred
• Proficiency with project management software and digital tools
• Post-secondary education preferred
• Local knowledge of Winnipeg and surrounding areas is a must (to help with realistic scheduling and efficient route planning)

IDEAL PERSONAL QUALITIES

• High level of integrity and professional ethics
• Self-motivated with strong initiative
• Patient and thorough approach to problem-solving
• Commitment to continuous learning and improvement
• Team-oriented mindset

WORKING CONDITIONS

• Office-based position (with some on-site visits)
• Must have valid driver's license and reliable transportation
• After-hours communication is required during the busy season—especially on Sundays when finalizing the Monday schedule—as part of our normal weekly workflow

COMPENSATION

• Competitive salary
• Health benefits package
• RRSP Program
• Professional development opportunities

REPORTING STRUCTURE

• Works closely with–and Reports directly to–Head of Operations
• For property management–reports directly to the Owner

SUCCESS CRITERIA

• Project delivery timelines and budget adherence
• Project management system data accuracy and completeness
• Accuracy of change order reporting
• Customer satisfaction (measured through Google Reviews and our internal customer surveys)

Problem Solver Wanted; Must Love Swimming Pools(Project Coordinator Position)

Hey there We're UV Pools, Winnipeg's trusted pool renovation experts, and we're looking for a nice, kind and smart person to join our team. But first, let's be clear - this isn't your typical project coordination job.

What This Role Is Really About:

Our customers need someone who can guide them through complex renovations, manage expectations, and help them make smart decisions when surprises arise—all to deliver their renovated 'like-new' pool on time and within budget.

What Success Looks Like:

• Projects delivered on schedule and within budget
• Making schedules that minimize crew travel time (and maximize their time 'on the tools')
• Happy customers who leave glowing reviews
• Accurate project tracking and reporting
• Seamless coordination between customers and our operations team
• Proactive problem-solving that prevents delays
• Company productivity targets consistently met

Your Day-to-Day Life Will Include:

• Working with the Head of Operations building 'business-smart' schedules that actually work in the real world
• Having honest conversations about timelines, expectations, and project realities
• Being the helpful liaison between customers and our operations team
• Coordinating with homeowners to ensure their sites are ready for install
• Managing purchasing and ordering to keep projects moving
• Maintaining accurate change order reporting
• Being part of a team that takes pride in doing things right

You'll Love This Role If:

• You believe in doing things right the first time
• You're the kind of person who thinks three steps ahead
• You enjoy being the person everyone can count on
• You take pride in being thorough and detail-oriented
• You're comfortable having frank conversations about timelines and expectations
• You like solving puzzles and coordinating moving parts

We're Looking For Someone Who:

"Is a detail-oriented, dynamic self-starter and passionate team player with strong communication skills who likes working in a fast-paced environment…[insert more cliche's here]"

But really, we want someone who:

• Has a track record of keeping complex projects on track
• Is exceptionally organized and good with details
• Can explain project status and changes in simple terms
• Is comfortable using technology for scheduling and communication
• Ideally has some experience in construction, home improvement, or project coordination (pool experience is a bonus, but not required)
• Can balance customer needs with operational realities

Why UV Pools?

• We're Winnipeg's pool renovation experts (doing this for 20 years)
• We believe in doing things right, not just doing things cheap
• We're constantly improving our processes and systems
• We offer competitive pay and benefits
• We invest in training and development

A Typical Week Might Include:

• Updating project schedules and coordinating with the operations team
• Speaking with customers to discuss project progress and any changes
• Managing purchasing orders and ensuring materials arrive on time
• Updating project tracking sheets and change order reports
• Performing 'Site Readiness Checks' ahead of planned installation dates
• Problem-solving when unexpected issues arise
• Communicating project status to customers and team members
• Coordinating maintenance and improvements for our rental properties

If you're the kind of person who believes in quality, takes pride in helping others, and wants to be part of a team that's known for doing things right, we should talk.

How to Apply:

Send us your resume along with a note telling us about a time you helped someone solve a complex problem. We're more interested in how you think and work than in your specific pool experience.

Send to:

Learn more at:

Speak to human at:

Job Type: Full-time

Pay: $44,536.76-$83,237.04 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Mileage reimbursement
• On-site parking
• RRSP match
• Store discount
• Vision care
• Wellness program

Work Location: In person