Accounts Payable/Administrative Assistant

2 weeks ago

Charlottetown PE CA P Fair Isle Ford Lincoln Full time $35,360 - $40,560 per year

Role Overview

We are seeking a detail-oriented and motivated Accounts Payable Clerk & Admin Assistant to join our team. This position will play a crucial role in managing the full cycle of accounts payable while also providing administrative support across various functions. The ideal candidate will be accurate, organized, proactive, and able to handle multiple tasks efficiently.

At Fair Isle Ford, we believe that our success is enabled by a strong foundation built on our core values: Integrity, Accountability, Customer First, Loyalty, and Striving for Greatness. We are committed to creating a workplace that not only prioritizes excellence in customer service, but also fosters an environment where our team members can thrive. If you're passionate about the automotive industry and embody these values, we invite you to join our dedicated team. Together, we can drive forward.

Responsibilities

Accounts Payable (Full Cycle)

  • Process invoices, ensure accuracy, and proper approvals are in place.
  • Setup new vendors, and maintain existing vendor records.
  • Cut cheques, send EFTs, and other forms of payment.
  • Reconcile vendor statements to ensure accuracy and resolve any discrepancies with internal signing authorities.
  • Post daily purchases from Ford of Canada - Accurately post daily transactions related to extended service plans, warranty claims and other daily postings as required.
  • Serve as a backup for reception, greeting visitors and answering phone calls (lunch & vacation coverage).
  • Respond to vendor inquiries regarding payments and account status.
  • Other accounting duties as required.

Administrative Assistant

  • Assist the dealership in running smoothly.
  • HR Support - Assist with creating new job postings, preparing welcome packages, and posting jobs.
  • IT Support - provide day-to-day computer support to staff, troubleshooting minor issues and creating initial service ticket with support provider.

Qualifications

  • Proven experience in accounts payable or a similar role.
  • Strong organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of automotive industry practices is a plus.

Job Types: Full-time, Permanent

Pay: $35,360.00-$40,560.00 per year

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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