Executive Assistant

Company Overview

About Canaray

Canaray is a team of passionate professionals who help dentists and patients through advanced dental imaging. We've grown across Ontario by focusing on quality, precision, and genuine care both for our patients and for our people.

We're looking for an Executive Assistant / Operations Coordinator who loves staying organized, takes pride in making things run smoothly, and thrives in a role where every day looks a little different.

About the Role

This position is the right-hand support to our leadership team. You'll handle scheduling, communication, and follow-through on a wide range of tasks, from coordinating meetings and events to keeping projects on track and ensuring information flows clearly between people and locations.

If you're someone who's detail-oriented, tech-savvy, and enjoys juggling multiple priorities while keeping everything (and everyone) organized, you'll fit right in.

This is a hybrid role, which requires in office work across our multiple locations throughout the GTA.

What You'll Do

• Manage all incoming and outgoing communications, including emails, calls, reports, and internal correspondence
• Keep the executive's calendar organized, including scheduling, rescheduling, and daily briefings
• Serve as the primary point of contact for vendors, colleagues, clients, and partners
• Maintain organized physical and digital files, including reports, meeting notes, and company records
• Conduct research and prepare reports, summaries, or presentations as needed
• Plan and coordinate external events such as conferences and team outings
• Draft and update company policies that promote transparency, efficiency, and collaboration
• Develop and maintain relationships with subcontractors, suppliers, and regulators
• Ensure accuracy and due diligence in administrative tasks, reports, and invoices
• Keep the team informed of project updates and operational priorities
• Manage and respond to Google reviews; maintain and update the company's Google Business Profile

What You Bring

• 3+ years of experience supporting senior management or coordinating operations
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to research, analyze information, and prepare concise reports
• High proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar, Tasks, Meet)
• Skilled in Microsoft Office and Slack
• Ability to coordinate across multiple schedules and tools
• Strong time management; able to adapt quickly and prioritize effectively
• Discretion and professionalism in handling sensitive or confidential information
• Ability to work under pressure in a fast-paced environment
• Familiarity with social media management, vendor relations, and fundamental financial analysis or budgeting
• A positive, proactive attitude with the ability to motivate and collaborate at all levels
• Valid G lisence, and reliable vehilce required.

Nice to Have

• Experience in healthcare, professional services, or a multi-site organization
• Event planning or policy development background

Work Details

• Hybrid flexibility with some in-office days required
• In-office days based at Canaray Mississauga & Canaray Toronto
• Occasional travel to clinic locations or external events may be needed

Compensatin & Benefits

• Competitive salary (commensurate with experience)
• Comprehensive benefits package
• A supportive, collaborative team environment

How to Apply

If you're organized, thoughtful, and love bringing structure to busy days, we'd love to meet you. Please submit your résumé and a brief cover letter outlining your relevant experience and interest in this role.

Job Type: Full-time

Pay: $60,000.00-$80,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Vision care
• Work from home

Work Location: Hybrid remote in Mississauga, ON