Operations Administrator

16 hours ago

Winnipeg, Manitoba, Canada Ibex Payroll Full time

Operations Administrator (Customer Care Team)

Location: Winnipeg, MB (In-office) | Type: Full-Time, Permanent

Who We Are

At IBEX Payroll (IBEX), we build software that helps Canadian businesses do their best work. Our tools for payroll, HR, and scheduling make life easier, so customers can focus on what matters. We also proudly operate Inclusion System, supporting community living organizations across Canada.

We believe in meaningful work, supportive growth, and balance for all.

Who We Need

We're looking for an Operations Support Specialist, known internally as our Workflow Wiz, who keeps day-to-day operations organized and running smoothly. From managing secure payroll reports to warmly greeting guests, you'll bring care and precision to everything you do. 

You'll support the Customer Care team with administrative processes, handle routine and time-sensitive tasks, and help create a welcoming environment for visitors and customers. You'll report to a Customer Care Coach and be an integral part of a supportive team.

If you're detail-oriented, organized, and take pride in doing things right, this is the role for you.

What You'll Do

  • Welcome and assist visitors, customers, and building tenants at reception
  • Support customers and teammates via phone, email, ticketing software, and in person
  • Prepare, package, and send payroll reports and third-party payments accurately and on time
  • Coordinate incoming and outgoing mail, courier deliveries, and packages
  • Handle confidential information with discretion and attention to detail
  • Join team huddles, share ideas, and collaborate on improving workflows
  • Help maintain a safe, positive, and welcoming workplace

Who You Are

You are a people person and tech savvy. You love organizing, ensuring things are accurate and on track. You're comfortable working independently while staying connected with your team, and you bring a friendly, positive attitude every day.

We're looking for someone who:

  • Communicates clearly, kindly, and professionally
  • Pays close attention to details and meets deadlines
  • Takes initiative and shines when working independently
  • Is proactive and dependable
  • Learns new technology quickly and comfortably
  • Has experience with Google Workspace, Microsoft 365 – specifically Excel (or similar data management tools)
  • Can work in-office full-time (Monday to Friday, approx. 8:30AM-5PM) at 421 Mulvey Avenue East, Winnipeg

Experience in reception, office administration, payroll, or customer service is essential. Bonus points if you've worked with help desk systems, payroll tools, or handled mail, packages, and office printing equipment. We'll make sure you're fully trained and comfortable using our tools and platforms.

What's Here for You

  • Competitive salary and group benefits
  • Paid time off, including volunteer "Do Good" days
  • Ongoing coaching and learning opportunities
  • Open communication through updates and town halls
  • Team connection via food, games, and events

Apply Today

Click on the apply button or click on this job posting link. Please include:

  • A brief cover letter explaining why this role excites you
  • Your resume with relevant experience

Just a heads-up: this role is strictly in-office and is not a remote or hybrid work opportunity.

We welcome people of all backgrounds, identities, and experiences. Sharing this information is optional and confidential and helps us create a more inclusive workplace.

We're committed to accessibility and will accommodate individual needs throughout the hiring process; just let us know how we can best support you.

Applications will be received until October 29, 2025.

  • Operations Administrator

    1 week ago

    Winnipeg, Manitoba, Canada Previvo Full time $60,000 - $90,000 per year

    Previvo is Winnipeg's first Longevity Clinic, delivering modern wellness through advanced diagnostics, functional medicine, recovery therapies, and personalized care. We help people live stronger, longer, and more vibrant lives.We're seeking ahands-on Operations Admin with experience in healthcare settings, ideally someone who has worked directly with...

  • Administrative Assistant

    1 week ago

    Winnipeg, Manitoba, Canada CENTRAL MANITOBA RAILWAY Full time $40,000 - $60,000 per year

    The Administrative Assistant with Central Manitoba Railway is responsible for providing daily administrative expertise to the operations of the company. If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for youCando provides specialized rail operating services. We provide a wide...

  • Project Administrator

    1 week ago

    Winnipeg, Manitoba, Canada Architecture49 Full time $60,000 - $80,000 per year

    Architecture49 is seeking a Project Administrator to join our Winnipeg office.Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.We value work-life balance and support continuous learning to help our...

  • Operations Manager

    5 days ago

    Winnipeg, Manitoba, Canada Extendicare Full time $90,000 - $120,000 per year

    Job DescriptionOperations Manager – Extendicare Heritage LodgeExtendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing...

  • Project Administrator

    1 week ago

    Winnipeg, Manitoba, Canada WSP Full time $60,000 - $90,000 per year

    DescriptionArchitecture49 is seeking a Project Administrator to join our Winnipeg office. Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties. We value work-life balance and support continuous learning...

  • Administrative Coordinator

    2 weeks ago

    Winnipeg, Manitoba, Canada Ridgecrest Orthodontics Full time $60,000 - $80,000 per year

    Ridge Crest Orthodontics is looking for an Administrative Coordinator to join our teamExperience with dental reception is an asset. Position is for 4 days per week, no evenings or weekends. Office is in Winnipeg but will require travel to Steinbach 1 day per week. Please send cover letter and resume.Responsibilities:- Provide administrative support to the...

  • Administrator

    1 week ago

    Winnipeg, Manitoba, Canada The Talent Team at Perimeter Aviation Full time $45,000 - $65,000 per year

    Established in 1960, Perimeter Aviation LP is a diversified company that is a subsidiary of the Exchange Income Corporation which has recently grown through the merger with Bearskin Airlines. With approximately 900 employees, we operate a fleet of 45+ aircraft including the Metro 2, 3, 23, Merlin and Dash 8 aircraft. We are based in Winnipeg and Thompson,...

  • Manager, Operations

    6 days ago

    Winnipeg, Manitoba, Canada StandardAero Full time $90,000 - $120,000 per year

    Specific Accountabilities:Directs the production planning and scheduling process according to sales volume, sales mix, inventory requirements and materials availability.Plans day-to-day operations, assigns manpower, authorizes overtime and controls costs.Monitors production yields on a daily basis; makes adjustments as necessary to maintain delivery...

  • Administrative Assistant

    1 week ago

    Winnipeg, Manitoba, Canada Doctors Manitoba Full time $25,000 - $81,000 per year

    Doctors Manitoba is looking for an experienced administrative professional to join our team in providing administrative support for the Practice Advice and Compensation team. This position will focus on providing excellent and efficient operational support.Doctors Manitoba is committed to equity, diversity and inclusion and recognizes that a diverse staff...

  • Property Administrator

    1 week ago

    Winnipeg, Manitoba, Canada SCHINKEL PROPERTIES Full time $20,000 - $24,000 per year

    Company OverviewAt Schinkel Properties Inc. we manage a diverse portfolio of residential, commercial and condominium properties. We are passionate about delivering exceptional service to our tenants and owners and value teamwork, efficiency and professionalism. We are looking for a detail-oriented and proactive Property Management Administrator to support...