Recruiter (Human Resources) - Term Certain

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a full-time term certain Recruiter with our Human Resources department (HR) located at Central Services.

• Commencing December 8, 2025
• Ending August 31, 2026
• 37.5 hours per week (Monday to Friday, 7.5 hours per day)
• EIPS offers a comprehensive benefits package
• Open to internal and external applicants
• Click on "Sign in With Employee Email" to be considered an Internal Applicant

Human Resources is located at the EIPS Central Administration building in Sherwood Park, at 683 Wye Road. Providing services for the division, Central administration is comprised of eight departments, in addition to the Board of Trustees. The departments include Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students, and Information Technologies, 17 work in the Human Resources department.

JOB SUMMARY

The Human Resources (HR) Recruiter is responsible for overseeing the entire recruitment cycle and associated processes and contributing to the operational effectiveness of Elk Island Public Schools (EIPS). The position maintains professional, effective stakeholder relationships, participates in career fairs, and serves as the first point of contact for prospective EIPS employees. The HR Recruiter advises onrecruitment strategies, supports the onboarding process for new hires, and ensures all recruitment activities comply with applicable legislation, the collective agreement, and EIPS administrative procedures. The position coordinates information flow and schedules, ensures issues are addressed in a timely manner, and contributes to a positive, respectful work environment. Specific position duties may vary within the areas of key responsibility and are determined by department needs.

KEY RESPONSIBILITIES

Recruitment Process

Manage recruitment processes:

• Advise hiring supervisors/managers on EIPS recruitment processes, and in developing strategies and plans.
• Review staffing requests and ensure appropriate hiring approvals are received.
• Create effective recruitment postings and advertisements.
• Review and screen applications with the hiring manager.
• Plan and schedule interviews, prepare interview materials, and arrange interview logistics.
• Facilitate and support the interview and reference check processes.
• Facilitate negotiations with the top candidate and advise on pre-hire document requirements including criminal record check and vulnerable sector check.
• Prepare contracts and offers of employment using templates and customize as needed.
• Close the recruitment file.

Serve as the primary HR for contact recruiting substitute teachers and substitute support staff in schools.

Support hiring managers, ensure recruitment workflow proceeds as planned, and address any issues as needed.

Facilitate the onboarding and orientation process for new hires.

Ensure successful candidates submit the required new hire documents in a timely manner.

Assist potential and successful candidates with HR inquiries and related issues.

Maintain a high level of integrity, professionalism and discretion in dealing with confidential and sensitive information.

Recruitment Strategies and Sourcing

• Advise supervisors on staffing matters and HR best practices for recruitment.
• Ensure compliance with related legislation including Human Rights, Privacy, Labour and Employment Standards, collective agreement, and EIPS administrative procedures.
• Source and attract candidate applications using various methods and sources (social media, job sites, professional sites, etc.).
• Establish internal and external contacts for candidate referrals and help maintain a strong candidate pool.
• Collaborate with Communications on developing recruitment messaging, career fair campaign materials and strategy, and targeting candidates for hard-to-fill positions.
• Organize and attend job fairs as an EIPS representative and ambassador.
• Recommend improvements to recruitment and onboarding processes for efficiency and to help attract and retain candidates.
• Advise internal and external stakeholders on the EIPS applicant tracking system and HRMS.
• Assist in updating job questionnaires to ensure effectiveness and consistency across EIPS.

Training and Administration

• Provide input into the annual EIPS recruiting plan and recruiting budget.
• Respond to employee inquiries related to staffing processes, troubleshooting application issues, and general terms of employment.
• Facilitate professional learning presentations related to resume writing, interview tips, and career development.
• Collaborate with the Director on professional learning presentations to EIPS supervisors on recruitment best practices, EIPS administrative procedures, and recruitment processes including how to use applicant tracking software.
• Prepares statistical reports from HRMS and other projects as assigned.
• Support or participate in various HR department and division initiatives and workplace activities.
• Engage in professional development on an ongoing basis including the use of emerging technologies.

Record Management

• Manage recruitment records, files and documents, ensuring access to information and compliance with administrative procedures and relevant legislation such as the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA).
• Identify recruitment records eligible for disposal, complete records disposition requests, and dispose of records as per administrative procedures and applicable legislation.

QUALIFICATIONS

Education

Minimum Required: Certificate or Diploma in Human Resources or related field.

Preferred:

• Registered Professional Recruitment Designation.
• Post-secondary degree in business or in a related area.

Experience

Minimum Required: 3 years' experience in an HR environment.

Preferred: Previous experience within a school division

Knowledge, Skills and Abilities

Minimum Required:

• Knowledge of recruitment best practices, procedures, and applicable legislation.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and ability to establish collaborative working relationships with internal and external stakeholders.
• Strong judgment and problem-solving skills.
• High level of integrity, business professionalism and discretion in dealing with confidential and sensitive information.
• Ability to successfully work in a team environment as well as independently with minimal supervision.
• Strong organizational and time management skills to prioritize activities, changing deadlines, and multiple demands.
• Excellent accuracy, attention to detail, and quality of work output.
• Project planning and coordination skills.
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner.
• Knowledge of records management principles including the Access to Information Act (ATIA) and Protection of Privacy Act (POPA).
• Proficient in Microsoft Office Suite and web-based applications.

Prefered: Working knowledge of applicant tracking systems and Human Resources Management Systems (HRMS).

For more information, please contact Simon Grinde, Director, Human Resources, at or email .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

If you require assistance with the application system, please call Apply to Education at or email .