Administrative Assistant

4 days ago

Toronto, Ontario, Canada WVIP Automated Parking Inc. Full time $60,000 - $90,000 per year

Benefits:

  • Dental care
  • Life insurance
  • Disability insurance

About WVIP Automated Parking Inc.

WVIP Automated Parking Inc. is a Toronto-based engineering and construction company specializing in the
design, supply, installation, and maintenance of advanced automated parking systems (APS)

across North America. As an industry leader in a growing niche market, WVIP delivers state-of-the-art parking solutions that combine
innovation, space efficiency, and sustainability

for residential, commercial, and mixed-use developments.

Our multidisciplinary team collaborates with
architects, developers, engineers, and city planners

to bring cutting-edge mechanical parking systems to life—from simple stackers to fully automated robotic systems. With projects across Ontario and international partnerships in Europe and Asia, WVIP continues to redefine how cities think about parking and urban mobility.

The Position

WVIP is seeking a highly organized and detail-oriented
Administrative Assistant

to join our Toronto office. The ideal candidate will play a key role in supporting project operations, managing invoices and documentation, and ensuring smooth communication between departments.

This position is ideal for someone who enjoys working in a fast-paced construction and engineering environment and is motivated to grow within a dynamic, forward-thinking company.

Key Responsibilities

  • Manage incoming and outgoing
    invoices
    , receipts, and purchase orders.
  • Submit and track payments with accounting and suppliers.
  • Assist the Project Manager with documentation and maintaining smooth
    project workflows
    .
  • Organize and maintain project files, reports, and correspondence.
  • Coordinate internal and external communications with contractors and vendors.
  • Support the preparation and submission of tenders, proposals, and progress reports.
  • Maintain and update office records, insurance certificates, and supplier files.
  • Assist with scheduling, logistics, and general administrative tasks as needed.

Qualifications

  • Office Administration diploma or equivalent experience preferred.
  • Minimum 1–2 years of experience in administrative or project coordination roles.
  • Basic understanding of construction, engineering, or architectural processes is an asset.
  • Strong computer skills, including proficiency in Microsoft Excel, Word, and Outlook.
  • Excellent organizational skills with attention to accuracy and detail.
  • Strong written and verbal communication abilities.
  • Ability to multitask and meet deadlines in a fast-paced environment.

Why Work with WVIP

  • Be part of an
    innovative and fast-growing company
     leading the future of parking technology in Canada.
  • Work closely with a team of
    engineers, project managers, and designers
     on high-profile projects across Toronto and North America.
  • Competitive compensation and comprehensive benefits package.
  • Opportunities for
    career development and long-term growth
     in a specialized industry.

How to Apply

Please email your
resume and cover letter

to with the subject line:

"Administrative Assistant – Toronto"

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

  • Administrative Assistant

    1 day ago

    Toronto, Ontario, Canada TNO - The Neighbourhood Organization Full time

    Company DescriptionTNO – The Neighbourhood Organization is a community-based, multi-service agency that has been providing a wide range of community services since 1985. As a non-profit registered charity, we are funded through generous donations, government grants, foundation support, and corporate partnerships. Our programs and services support...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada USN Solutions Full time $40,000 - $60,000 per year

    Company Description We are currently seeking a self-motivated and enthusiastic Administrative Assistant. The successful candidate will be responsible for day to day administrative support/assistant for our immigration consulting company.  Job Description Qualification/Benefits- Must have previous experience in the administrative assistant role- Must have...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada ProTech Solution Full time $45,000 - $60,000 per year

    ProTech Solution is seeking a highly organized and motivated Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting our daily operations and ensuring that our office runs smoothly and efficiently. As an Administrative Assistant, you will be responsible for managing various administrative tasks, which will require...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada ProTech Solution Full time $45,000 - $60,000 per year

    ProTech Solution is seeking a highly organized and motivated Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting our daily operations and ensuring that our office runs smoothly and efficiently. As an Administrative Assistant, you will be responsible for managing various administrative tasks, which will require...

  • Administrative Assistant

    6 days ago

    Toronto, Ontario, Canada Proterial Full time $40,000 - $70,000 per year

    Location:(HTC) HTC (Toronto, Canada)Job ID:R0109349Date Posted: Company Name:HITACHI HIGH-TECH CANADA, INC.Profession (Job Category):Administration & FacilitiesJob Schedule:Full timeRemote:NoJob Description:This position provides administrative and warehouse support across departments. Responsible for performing tasks involved in shipping and receiving parts...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Linds & Associates Full time $45,000 - $70,000 per year

    Job DescriptionAdministrative Assistant - LegalDowntown TorontoOur client, a high end and well known law firm, located in the core of downtown Toronto, seeks an AdministrativeAssistant with a strong legal background in corporate and litigation. This is a fast paced and busy role supporting a senior partners with all legal administrative...

  • Administrative assistant

    7 days ago

    Toronto, Ontario, Canada Whitewater Contracting Full time $69,120 - $86,400 per year

    OverviewWe are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong organizational skills, excellent communication abilities, and proficiency in various software...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time $45,000 - $65,000 per year

    Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Administrative Assistant

    23 hours ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time $45,000 - $65,000 per year

    Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Peak Associates Limited Full time $40,000 - $60,000 per year

    ResponsibilitiesProvide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as neededManage travel vendor relationship and serve as the principal point of contact for all administrative team support needsCoordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...