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Legal Assistant, Real Estate

2 weeks ago

Vancouver, British Columbia, Canada Dentons Full time $61,000 - $75,000

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada's Top 100 Employers (2025); Canada's Top Employers for Young People (2025), and Canada's Best Diversity Employers

This role is an opportunity for you to join Canada's Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

We are seeking a dynamic, detail-oriented and professional Legal Assistant to join our real estate team. This role requires a confident, proactive, and business-minded individual who is highly reliable and adaptable to shifting priorities. 

As a member of our team, you will play an essential role in managing the legal administrative functions of the practice. You are a self-starter—personable, organized, and detail-oriented—with a strong client-first mindset. You bring a willingness to learn, grow, and take on new challenges, always striving for excellence in your work. Confident, reliable, and solution-oriented, you value frequent, open communication and understand that the best results come from collaboration. You thrive in a team environment where individual strengths come together to achieve shared success.  This is a great opportunity for someone looking to expand their skillset in the real estate practice area.

RESPONSIBILITIES

  • Preparing engagement letters and routine correspondence
  • Performing conflict searches, file opening and file closing related tasks
  • Proactively supporting practice management initiatives which may include entering/reviewing time entries, managing monthly billing cycles in collaboration with billing coordinator and implementing other firm financial best practices related to client management
  • Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms
  • Dealing with and responding to client inquiries and conducting follow up as required
  • Preparing forms such as cheque requisitions, wire transfers, trust deposits, and expense reports
  • Drafting basic legal documents relating to real estate transactions
  • Managing and scheduling appointments, coordinating meetings and other calendar management related responsibilities
  • Managing and organizing documents in our document management system (iManage)
  • Supporting workflow relating to closing of transactions, including receiving and reviewing documents, ensuring satisfaction of all undertakings, organizing payout funds, ordering payout statements, paying out  mortgages, clearing titles, etc.
  • Supporting workflow relating to filing of electronic documents with the Land Title office
  • Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons' requirements
  • Maintaining an efficient file management and bring forward system in accordance with the firm's standards and policy
  • Providing other administrative support to the real estate group, as required

REQUIREMENTS

  • Minimum 4 years of experience working as a Legal Administrative Assistant in a law firm with experience in residential and/or commercial real estate or corporate transactions
  • Strong document production skills and advanced level of proficiency in MS Office
  • Excellent organizational skills and time management skills
  • Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy
  • Familiarity with using myLTSA and BC Online/BC Registry and basic understanding of corporate documents
  • Strong written and verbal communication skills
  • Ability to prioritize and multi-task competing priorities, meet deadlines and solve problems in a fast paced environment
  • Ability to work independently and collaboratively in a team environment
  • Ability to exercise sound judgment and discretion and take initiatives when appropriate

We thank all applicants for their interest, however, only those selected for an interview will be contacted. 

The expected salary range for this role is $61,000 - $75,000, commensurate with experience. At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.  

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career. 

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada's Best Diversity Employer's for 15 consecutive years , as well as one of Canada's Top Employers for Young People for the eighth time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at