Administrative Assistant

The Administrative Assistant – Development and Office Support reports directly to the Chief Administrative Officer and provides comprehensive administrative support for the Rural Municipality of Mervin No. 499. This position focuses on supporting planning and development, as well as tracking municipal resources and permits.

This role combines general office administration with coordination and documentation responsibilities related to public works, development activities, and municipal planning.

The Administrative Assistant – Development and Office Support is expected to uphold confidentiality, remain impartial, and support the decisions of Council and Administration in a professional manner.

Qualifications and Education Requirements

• Possess a minimum of Grade 12 Education Diploma.

• Post secondary education in Administration, Public Administration, and/or Planning would be considered an asset.

• Experience working in a municipal government environment preferred.

• Valid Driver's license.

Working Conditions

• In-Office Position.

• Limited travel may be required.

• "Team Concept".

• Maintain confidentiality.

• Deal with simultaneous multiple demands which must be attended to "on the spot".

• Occasional peak periods require an accelerated work pace with deadlines creating pressure.

• Required to provide frontline public service.

• Occasionally required to deal with situations involving conflict or contentious interactions.

Personal Attributes

• Dependable, professional, adaptable.

• Approachable and work cooperatively within a team.

• Strong organizational and time management skills.

• Demonstrates integrity, accountability, and sound judgement.

• Excellent communication and interpersonal skills.

Preferred Skills

• Strong recordkeeping and documentation skills.

• Ability to interpret bylaws, policies, legislation, and regulations.

• Skilled in preparing reports, correspondence, and tracking spreadsheets.

• Experience assisting with development and/or planning documentation.

• Proficiency with Microsoft Office Suite and online communication platforms.

• Familiarity with websites and social media updates.

• Excellent written and verbal communication skills for public notices and correspondence.

• Understanding of municipal emergency plans and preparedness documentation.

• Ability to assist with maintaining emergency contact lists and training records.

• Competence in compiling reports and supporting exercises and/or meetings.

Key Responsibilities:

• Provide administrative support for planning and development functions.

• Track and maintain municipal records related to resource usage.

• Assist with receiving, reviewing, and recording development and building permit applications.

• Maintain organized records, correspondence, and filing systems.

• Assist with municipal communications, public notices, and digital updates.

• Provide general administrative support to the CAO and other staff as required.

RM Duties Include:

• Administrative Support

o Provide general administrative and clerical support to the CAO and Council.

o Assist in preparing reports, correspondence, and municipal documents.

o Maintain organized filing systems, correspondence logs, and records.

o Greet and assist the public, providing information, and directing inquiries appropriately.

• Municipal Resource Tracking

o Track and maintain records for municipal resources and programs including gravel, culverts, roads, and equipment.

o Record and reconcile data related to municipal operations, projects, and resources.

o Compile tracking summaries for review by the CAO and Council.

• Development and Permitting

o Assist with receiving, reviewing, and logging building and development permit applications.

o Maintain accurate permit records and tracking documentation.

o Respond to public and contractor inquiries regarding development processes and policies.

o Support the preparation of planning or development-related reports and correspondence.

• Perform other duties, as assigned by the Chief Administrative Officer, that may include supporting special projects, assisting other employees when needed and helping with seasonal tasks.

New Appointees will undergo a probationary period of three (3) months.

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Work Location: In person