Office Administrator

11 hours ago

Barrie, Ontario, Canada Adell Homes Inc. Full time $42,000 - $72,000 per year

Position Summary:

Adall Homes Inc. is seeking a detail-oriented and resourceful Office Administrator to support our new home construction operations. The successful candidate will coordinate and document homeowner selections, schedule vendor appointments, and ensure accurate communication between clients, suppliers, and the builder. This role also involves managing Tarion Warranty submissions, building permit applications, and assisting with general office administration. The ideal candidate is organized, tech-savvy, and able to work independently in a fast-paced environment.

Hours: 2-3 days/week to with potential to move toward full-time 9-5 Monday-Friday

Basic Qualifications:

  • Minimum of 1-2 years office experience; experience in construction or home building considered an asset
  • Post-Secondary Diploma or Certificate preferred
  • Strong computer skills with the ability to independently learn and manage Tarion Warranty submissions and building permit applications across different township websites
  • Knowledge of Social Media networks (Company website, Facebook, Instagram)
  • Experience with MS Word, Adobe, OneDrive, and Quickbooks Online
  • Knowledge of general office procedures

Key Responsibilities:

  • Clerical duties ( phone reception, corresponding with clients, data entry, filing, maintaining office cleanliness and organization.)
  • Work closely with realtors and lawyers providing documentation for new home sales
  • Coordinate and schedule subcontractors and obtain quotes for various projects
  • Serve as the main point of contact for clients during the selection and build process — arranging vendor appointments, tracking and documenting selections, and keeping the builder informed of all updates and changes.
  • Apply for building permits using online portals
  • Manage Tarion Warranty portal, enlisting homes, overseeing critical dates and monitoring 30, 60, and year-end submissions. Maintaining accurate records, and communicating with homeowners, trades, and Tarion to facilitate claims and services
  • Assist with social media (Instagram, Facebook, website) for promotion and general advertising
  • Use Microsoft applications, OneDrive, Adobe, and Quickbooks Online
  • Manage payroll processing and employee timekeeping record

Additionally:

We are looking for a candidate who is:

  • highly organized and detailed-orientated
  • self-directed and willing to learn about the construction industry
  • an effective problem solver
  • able to meet deadlines
  • flexible and self-motivated

Job Type: Part-time

Pay: From $22.00 per hour

Benefits:

  • Flexible schedule

Application question(s):

  • Will you be able to reliably commute to the office located near Barrie?
  • Do you have any construction related or social media management experience?

Education:

  • Secondary School (preferred)

Experience:

  • administrative assistant: 1 year (required)

Work Location: In person

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