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Corporate Services Manager

2 weeks ago

Toronto, Ontario, Canada Ruby & Co. Full time $160,000 per year

About the Company

Our client, a leading law firm with a strong presence in Toronto is seeking a Corporate Services Manager, to join their team.

This role combines high-level corporate law clerk responsibilities with leadership and operational oversight. You will manage the delivery of corporate legal services, and lead a team of clerks and administrative professionals. As a strategic partner to firm leadership, you will help optimize workflows, maintain regulatory standards, and ensure top-tier client service delivery.

Responsibilities

  • Draft and review corporate documents including resolutions, share provisions, reorganizations, amalgamations, and minute books.
  • Manage incorporations, continuances, dissolutions, and annual corporate maintenance for federal and provincial corporations.
  • Maintain and audit corporate records using legal entity management software.
  • Conduct due diligence and prepare closing agendas for complex M&A and corporate transactions.
  • Liaise with clients, regulatory bodies, and external counsel on corporate compliance and filings.
  • Lead and mentor a team of corporate law clerks, fostering professional growth and collaboration.
  • Allocate work, monitor productivity, and ensure service quality and deadlines are met.
  • Standardize processes and implement best practices to streamline corporate services operations.
  • Collaborate with partners and lawyers to ensure alignment between legal strategy and service delivery.
  • Manage department resources, workflow tools, and ensure compliance with regulatory changes.
  • Contribute to firm-wide initiatives related to knowledge management, process automation, and client service improvement.

Qualifications

  • Law Clerk Diploma or equivalent; member in good standing with ILCO preferred.
  • Minimum 5–10 years of experience as a Corporate Law Clerk in a law firm.
  • At least 2–3 years in a supervisory or managerial capacity.
  • Strong organizational and leadership skills, with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • High attention to detail, with a proactive and client-service mindset.

Compensation

  • Competitive salary up to $160,000, commensurate with experience.
  • Comprehensive benefits package.
  • Hybrid work model (two days per week in-office)
  • Supportive and inclusive workplace culture that values diversity, equity, and collaboration.