Procurement Specialist

General Description

The position of Procurement Specialist includes, but is not limited to:

• Performing all duties related to the Company's sourcing capabilities and supply chain.
• Strategizing and negotiating with suppliers and vendors in order to acquire the most cost-effective products while maintaining standards of quality.
• Act as primary point of contact between suppliers and the business procuring products and goods for use in the business while identifying and screening potential supplier sources to negotiate favorable payment terms.
• Monitoring supplier performance and ensuring contractual obligations are met.
• Addressing purchases from other areas of the company and support inventory needs.
• Developing and implementing procurement policies, introducing key performance indicators for the purchasing department with the potential of supervising the purchasing and receiving departments.

JOB DUTIES - Procurement

• Track meticulously what has been procured, what is in progress and what still needs to be procured
• Ensure materials and services are ordered and delivered in a timely manner to satisfy production and facility requirements
• Participate in sales hand over meetings to identify long lead items
• Work with the engineering manager to ensure the correct materials are ordered as early as possible. The engineering manager / project engineer will provide required specifications, quantities, and related data for materials
• Source materials at the lowest total cost while meeting acceptable quality and schedule criteria
• Interface with receiving to inform them of upcoming shipments and ensure timely inspection and receipt confirmation
• Work with logistics, transportation, and customs brokers to facilitate inbound and outbound shipments of goods
• Ensure rental equipment is ordered, delivered, and returned in a timely manner
• Enter purchasing information into ERP software and allocate to correct GL codes
• Expedite vendors and update engineering and production groups at least weekly on all materials procured
• Follow guidelines for tax exemptions where applicable
• Use ERP software competently
• Implement best practices for supply chain management including vendor relationships
• Work with Accounts Payable to ensure vendors are paid in a timely manner
• Problem solve supply chain related issues when/if they occur
• Identify areas for improvement in materials sourcing, procurement, and transportation
• Identify global vendors for key material items such as structural steel
• Research applicable customs, duties, and related costs for total landed cost calculation
• Assist in preparation of bidding documents and negotiate contract terms and conditions including shipping, insurance, warranty, cancellation, late penalties etc.
• Initiate contact with vendors to check the availability of needed documents
• Develop, maintain, and follow procedures for procurement of materials
• Review and understand engineering bill of material requirements
• Determine / compare total landed costs from different vendors & complete bid spreads
• Follow purchase order authorization procedure and issue purchase orders
• Issue quotes and delivery times from ERP using approved vendors
• Understand and follow vendor and Company procedures / documentation for returning products including obtaining RMA and shipping back to supplier
• Track outstanding orders in the ERP system and generate outstanding order reports
• Monitor all purchase requisitions and handle adjustments with vendors
• Determine and report on transportation costs
• Liaison with the accounting department to reconcile invoices and purchase orders

JOB DUTIES - Inventory

• Work with shop personnel to ensure proper inventory management
• Handle limited inventory management activities
• Maintain minimum inventory levels
• Conduct inventory counts and adjustments
• Maintain and clean-up ERP system
• Set up product codes

Reports to Manager of Engineering / Vice President

Qualifications, Core Competencies, Skills and Abilities

• Excellent organizational and follow up skills to manage completed purchases, purchases in progress and items yet to purchase.
• Excellent written and verbal communication skills
• Knowledge of the industry and market conditions
• Strong negotiation and business relationship skills
• Numeracy skills to analyze facts and figures
• Commercial and financial awareness to keep costs down
• Planning skills in order to work out business needs
• Attention to detail, accurate and highly analytical
• Excellent independent work ethic and positive team attitude
• Physical ability to lift up to 50lbs.

Required Experience & Training

• 3+ years procurement and supply chain management experience
• Construction Safety Training System (CSTS)
• Logistics and Transportation

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Tuition reimbursement
• Vision care

Ability to commute/relocate:

• Squamish, BC: reliably commute or plan to relocate before starting work (required)

Experience:

• purchasing: 1 year (preferred)

Work Location: In person