Project Administrator

We are seeing a Project Administrator to join our team, based out of our Edmonton, AB office.

This position will play a crucial role in providing comprehensive support to our project teams.  Responsibilities include assisting with project coordination, booking travel, maintaining project documentation and records, scheduling meetings and appointments, and facilitating communication between team members and stakeholders.  You will collaborate closely with project managers and other team members to ensure smooth project execution and delivery.

This position requires ability to work overtime, weekends and holidays as required by project needs.  It also requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment.

Duties and Responsibilities will include but are not limited to:

• Travel Coordination – book, coordinate and manage travel requirements for onsite personnel and site visitors (flights, camp rooms, hotels, shuttles etc.)
• Procurement Support – purchase order entry, receiving, travel invoice review, expense report submissions etc.
• Timesheet Support – Reviewing timesheets for consistency and correctness, time entry into Valard's payroll system and communicating issues with corporate payroll
• IT requests – Providing support for on site staff as required, relaying requests to IT for equipment or access and ensure it is provided or implemented per the request
• Reports – Data collection, entry and distribution for daily, weekly, and monthly reports

In addition to the above specific tasks there are more general tasks that will be completed by the Project Administrator including:

• General data entry as required and incorporation of field data into reports
• General administrative duties
• Participation in Valard Safety programs
• Developing contacts throughout the company and having the ability to track down pertinent and essential information through these contacts
• Using Valard systems and processes to complete day to day tasks
• Coordination with Edmonton office accounting & operational functions.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of purchasing requirements
• Strong attention to detail
• Post-secondary degree or diploma in Business Administration would be considered an asset
• Experience performing document control would be an asset
• Past experience working within a construction company environment would be an asset
• Experience working with utility companies would be an asset
• Previous experience using JD Edwards would be an asset
• Excellent interpersonal, verbal and written communication skills
• Strong knowledge and experience with Microsoft office programs
• Superior organizational and time management skills
• Strong initiative and ability to problem solve
• Ability to learn new programs/systems quickly

EDUCATION AND EXPERIENCE:

• BA college diploma is required, with a bachelor's degree (such as Bachelor of Education or Bachelor of Commerce) preferred.

• Certified Training and Development Professional (CTDP) designation is preferred.

• Minimum of 2 years experience in a related field of work in a data entry or administrative role

• Previous experience in booking medium to large crew travel (20+)

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere.  We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

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* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.  Accommodation for applicants with disabilities is available on request during the recruitment process.