Personal Assistant

1 week ago

Moncton NB EE M, Canada adored beast apothecary Full time $50,000 - $70,000 per year

Overview

We're looking for a proactive, detail-obsessed Personal Assistant to support our CEO with day-to-day execution across calendar, communications, projects, and travel. You'll be the CEO's "force multiplier," protecting the time, keeping priorities on track, and ensuring high-quality follow-through across our Canadian and U.S. operations.

Job description

  • Manage a complex and fast-changing calendar: triage requests, schedule meetings, prepare agendas, circulate materials, and track action items.
  • Draft, proof, and send professional communications; filter inbound requests; maintain timely follow-up; and help keep the CEO's inbox organized.
  • Prepare meeting briefs and talking points; attend meetings; take clear notes; track decisions and deliverables; and ensure completion.
  • Maintain the CEO's project list and roadmap; monitor progress; escalate blockers as needed.
  • Coordinate domestic and international travel (flights, hotels, visas); build efficient itineraries; and manage last-minute changes.
  • Organize and maintain confidential documents including contracts, NDAs, SOPs, and board materials; manage version control and signatures.
  • Liaise with internal teams and external partners including accountants, bankers, and legal counsel.
  • Handle light personal tasks related to travel or events that support overall effectiveness.
  • Manage sensitive information with absolute discretion and professionalism.

Qualifications

  • Minimum 2 years of experience as an Executive or Personal Assistant, ideally supporting a senior leader or founder.
  • Exceptional organization and follow-through: able to juggle multiple priorities and close loops efficiently.
  • Excellent communication skills: clear, concise writing and the confidence to ask questions or clarify priorities.
  • Tech-savvy: proficient with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zoom, and project management tools (Asana); comfortable learning new systems (e.g., Shopify, Wherefour, DocuSign).
  • Strong calendar management across time zones, recurring meetings, and shifting priorities.
  • Analytical comfort with creating summaries, trackers, and reports in Sheets or Docs.
  • Discretion and integrity in handling confidential and sensitive information.
  • Valid driver's license and passport; flexibility to support occasional travel and after-hours needs.
  • Experience supporting a founder/CEO across multi-entity (Canada/U.S.) operations is an asset.
  • Comfortable working with business documents such as LOIs, NDAs, and board materials.

Work Schedule: In-person, Monday to Friday, 8:00 AM – 5:00 PM

Salary range: $50,000 – $70,000, depending on experience

Job Type: Full-time

Pay: $50,000.00-$70,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Store discount
  • Vision care

Experience:

  • Personal Assistant: 2 years (required)

Willingness to travel:

  • 25% (required)

Work Location: In person

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