Executive Assistant

1 week ago

Edmonton AB TK B, Canada Sweet Castle Bakery Full time $156,000 - $192,000 per year

Overview

Join one of Edmonton's fastest-growing boutique cafés as the right hand to the founder.

We are seeking a highly organized and proactive Executive Coordinator to support our executive team and ensure smooth daily operations. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in office management and customer service. This role offers an excellent opportunity to contribute to a dynamic organization while developing professional skills in a fast-paced environment.

Duties

  • Manage and coordinate schedules using Microsoft Outlook Calendar and Google Workspace to ensure timely appointments and meetings
  • Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately
  • Prepare, proofread, and edit correspondence, reports, and documents to maintain accuracy and professionalism
  • Perform data entry, filing, and bookkeeping tasks utilizing QuickBooks and Microsoft Office applications
  • Assist with front desk responsibilities, including greeting visitors and managing office supplies
  • Utilize DocuSign for electronic document signing processes
  • Support administrative tasks such as organizing files, maintaining databases, and managing office supplies
  • Provide exceptional customer service to clients and internal teams by addressing inquiries efficiently

Responsibilities:

Manage daily operations & workflows

Coordinate inventory, suppliers, and wholesale orders

Maintain professional communication with clients

Create structure & systems for day-to-day tasks

Support the founder with personal & business scheduling

Oversee café checklists & staff coordination

Problem-solve during busy hours with calm leadership

Requirements

  • Proven clerical or administrative experience, preferably in an office or front desk setting
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
  • Experience with QuickBooks for bookkeeping and data management
  • Strong organizational skills with the ability to multitask effectively in a fast-paced environment
  • Excellent typing speed and data entry accuracy
  • Familiarity with multi-line phone systems and professional phone etiquette
  • Attention to detail in proofreading documents and managing schedules
  • Office experience that demonstrates reliability and professionalism
  • Ability to handle confidential information discreetly
  • Excellent communication skills—both written and verbal—are essential

Ideal Candidate: Extremely organized & detail-oriented Warm, calm personality Excellent communication skills Ability to manage multiple tasks without stress Strong sense of responsibility & reliability Comfortable with problem-solving Experience in hospitality or business administration Tech-savvy (Excel, Google Sheets, basic social media)

This position is integral to maintaining efficient office operations and supporting executive functions. We value proactive individuals who thrive in organized environments and are eager to contribute their skills to our team.

Job Type: Full-time

Pay: From $2,800.00 per month

Work Location: In person

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