Office Administrative Assistant/Receptionist

1 week ago

Moncton, New Brunswick, Canada f7554f5c-78c0-44d0-85d1-916c4f73a304 Full time $83,200 - $104,800 per year

Overview

MacLeod's Electric is a growing electrical contracting company built on professionalism, precision, and pride in our work. We're looking for an organized, detail-oriented, and friendly Office Administrative Assistant to help support our day-to-day operations and ensure our office runs smoothly. This role is vital in ensuring smooth daily operations, providing excellent customer service, and supporting administrative functions within our office. The ideal candidate will possess strong clerical skills, be proficient in office software, and demonstrate exceptional organizational and communication abilities.

Expected Responsibilities

  • Greet clients and handle incoming calls and emails.
  • Provide excellent customer support and phone etiquette to ensure positive interactions.
  • Schedule jobs, meetings, and service appointments
  • Obtain and enter client information into scheduling software.
  • Assist with filing, data entry, and document preparation
  • Track purchase orders, invoices, and supplier receipts
  • Support bookkeeping tasks with QuickBooks and coordinate with the supervisor/owner.
  • Order supplies, organize office spaces, and maintain records
  • Follow up with customers for quotes, payments, and feedback
  • Support the management team with administrative tasks as needed
  • Handle filing, documents managements and organization of office.
  • Assist with billing, bookkeeping, and basic financial record keeping as needed

Experience

  • Prior experience in administration, reception, or office coordination.
  • Education in business administration and/or administrative professionals would be an asset.
  • Excellent communication and organization skills
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Experience with QuickBooks and/or FieldPulse platforms is advantageous.
  • Self-motivated and able to work independently
  • Friendly, professional, and dependable attitude
  • Strong computer skills including data entry, document proofreading, and file management
  • Excellent organizational skills with the ability to multitask efficiently
  • Customer service experience with a focus on professional communication and phone etiquette

What We Offer

  • Competitive hourly wage or salary based on experience
  • Monday–Friday daytime schedule (full-time hours)
  • Paid vacation and benefits after probationary period
  • A supportive, team-oriented environment with room to grow

Job Types: Full-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking

Work Location: In person

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