Assistant, Trust Assurance

Come join our team If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.

We are proud to say that we've been recognized as one of BC's Top Employers since 2022 The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more.

The Law Society of BC is seeking a permanent, full-time Assistant in our Trust Assurance department. The Assistant, Trust Assurance provides administrative support to the Trust Assurance Department; including the Director, Team Leaders, Auditors, and Coordinators with respect to the administration of the compliance audit program and the annual trust reports filed by lawyers.

The duties of the position include:

• Prepare and send compliance audit correspondences, including emailing introductory, follow up and closure letters to law firms.
• Create and save the compliance audit working papers, along with other audit records in the document filing management system.
• Set up TitanFile channels for law firms, communicate login details and monitor access and activity throughout the audit.
• Monitor and maintain the accuracy of the compliance audit dashboard in the internal database.
• Provide administrative support to Auditors and corresponding with the law firms on behalf of the Auditors.
• Maintain and monitor the department's bring forward (BF) system; track responses and send reminders letters/emails to law firms and department staff.
• Create and distribute Trust Report filing notices, reminders and urgent notices via broadcast emails.
• Correspond with lawyers on their requests to waive the accountant's report and late fee assessments.
• Update the trust report filing requirements and cancellation of invoices in the internal database.
• Provide technical support to lawyers and their staff on accessing Trust Report filing notices, file online Trust Reports and create Trust Administrative Fee invoices.
• Manage and update the post audit survey in the document filing management system.
• Receive, label and organize incoming law firm records via mail and courier; coordinate the return of the records.
• Format, proof read and send department letters via courier and email.
• Maintain the department's voicemail in-box daily by responding to calls or forwarding calls to the appropriate team member.
• Maintain the department's email in-boxes (trust accounting, trust report and trust notices), respond or forward emails to the appropriate person.
• Scan, label and save law firm records and correspondence in the document filing management system.
• Such other duties as the Senior Coordinator or Director may require.

Qualifications

• Successful completion of an Administrative Assistant Certificate Program and 2 years' experience in an administrative role.
• Professional training and experience in Microsoft Office Applications.
• Demonstrated writing and publishing skills with strong attention to detail, excellent organizational and ability to manage multiple tasks with deadlines.
• An articulate and organized person, working in a professional environment with minimal direction, though able to take direction well when provided.
• Ability to exercise initiative and judgment, particularly when handling important and sensitive information.

The salary range for this position is $59,610 to $64,794.

The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization.

In accordance with the Law Society of B.C.'s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples.

To apply, please email your cover letter and resume to with the subject "Assistant, Trust Assurance" The closing date for this competition is November 3, 2025. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC.

845 Cambie Street

Vancouver, British Columbia

V6B 4Z9