Bilingual Project Coordinator

2 days ago

Mississauga, Ontario, Canada Ricoh Americas Holdings Full time $60,000 - $90,000 per year
Description

Project Coordinator / Project Specialist, Project Management

The Project Coordinator supports projects by executing established tasks/processes and ancillary items assigned by a Project Manager or Senior Project Manager within a project structure. This role also oversees smaller projects or phase(s) within a larger project. This position is responsible for supporting all aspects of coordination within projects through the project lifecycle (initiate, plan, execute, monitor & control, close). The Project Coordinator also has familiarity with general Project Management practices, disciplines and tools.

  • Provides regular project updates to project teams (status meetings, dashboards)
  • Maintains, regularly actions and updates project documentation, systems and logs
  • Works closely with other departments to communicate, coordinate and report on scheduled or planned activities
  • Prepare client status reports as designated by Project Manager
  • Enacts and issues change control according to established PMO methodology for scope, budget, time aspects within a Project
  • Track project progress, task completion and report to Project Managers and stakeholders
  • Maintain the project record within ServiceNow include contracts, Statements of Work, Change Orders and billing information 
  • Provides project accounting support relevant to stated budgets for technical services, professional services, subcontractors, parts/materials and ancillary costs.
  • Monitors revenue balances for PS retainers & blocks of time
  • Actively report and track time related to project tasks
  • Initiates customer surveys once projects are completed
  • Other duties as assigned by manager or Project Manager(s)

Qualification/Education

  • Requires post-secondary or equivalent experience
  • Requires knowledge and experience using MS Office Suite (MS Word, Excel testing may be provisioned)
  • Minimum 2 years' professional working experience. 1+ year working or contributing to a project structure is considered an asset
  • Working towards or completed a Project or IT Service Management designation (CAPM, Project+, PRINCE2, ITIL)

Knowledge, Skills and Abilities

  • Preference would be given to candidates fully bilingual in French and English
  • Foundational knowledge of Project fundamentals (Scope, Time, Budget, Risk)
  • Intermediate knowledge of MS Office
  • Basic knowledge of MS Project, Visio, Teams & SharePoint considered an asset
  • Effective verbal and written communication skills
  • Strong organizational and intrapersonal skills
  • Can manage a variety of competing tasks with the ability to prioritize based on importance and urgency
  • Ability to execute tasks with focus on completeness, accuracy and detail
  • Can act effectively on pre-established guidelines, forms, templates and processes to perform job functions

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