Service Administrator

1 week ago

Mississauga, Ontario, Canada Checker Flag Leasing Full time $42,000 - $64,000 per year

Checker Flag Leasing growing We are hiring a Service Administrator, for a 13 month contract, to join our team in Mississauga. As a Service Administrator, you will be highly organized and detail oriented. You will bring a "People First" mentality to work, collaborating daily with vendors, billing, customers, and fleet maintenance. Your responsibilities will include maintaining accurate records, ensuring smooth communications with vendors and customers, and managing the day-to-day administrative tasks related to fleet maintenance.

Key Responsibilities:

  • Invoice Management & Data Entry: Accurately enter maintenance invoices into the system, ensuring correct billing and payment processes.
  • Vendor Communication: Contact vendors via email or phone to resolve missing or incorrect invoices and ensure timely updates and accurate data.
  • Repair History Verification: Research and verify maintenance history to confirm correct services are performed, ensuring warranty repairs are properly captured.
  • Work Orders & Purchase Orders: Create EMDECS work orders and purchase orders (POs) for fleet maintenance, ensuring all repairs and services are documented properly.
  • Vehicle Updates: Update vehicle mileages and engine hours during the data entry process, maintaining accurate records for each fleet vehicle.
  • Work Order Closure: Follow up to ensure work orders are closed in a timely manner, maintaining efficient operational flow.
  • Document Filing & Organization: Maintain organized filing systems for important documents such as safety certificates, maintenance logs, and vendor agreements.
  • Administrative Support: Assist with various administrative duties, supporting the team's operations and ensuring workflow continuity.

Key Skills & Qualifications:

  • Strong Communication Skills: Excellent verbal and written communication abilities to interact with vendors, customers, and team members effectively.
  • Experience in Fleet Management: Previous experience in fleet maintenance or a related administrative role is preferred.
  • Detail-Oriented: Ability to manage multiple tasks while maintaining accuracy and efficiency.
  • Software Proficiency: Skilled in Microsoft Office Suite (Excel, Word, Outlook); familiarity with EMDECS or similar fleet management software is a plus.
  • Time Management & Organization: Strong organizational skills with a focus on deadlines and task prioritization.
  • Problem-Solving Ability: Ability to independently resolve issues and follow through on tasks.

Why Work with Us? At Checker Flag Leasing, we prioritize a collaborative and supportive work environment where you can grow professionally. We offer a competitive salary, benefits, and a rewarding workplace culture that values hard work and dedication.

Benefits:

  • Company events
  • On-site parking
  • Opportunity to transition to full time.

Ready to Join Our Team? If you're looking to join a company that values communication, teamwork, and excellence, we'd love to hear from you. Apply today and take the next step in your career with Checker Flag Leasing

We thank all applicants; however, only those selected for an interview will be contacted. Upon request, disability-related accommodations are available for all candidates in the selection process.

ODGLP

Job Types: Fixed term contract, Full-time

Pay: $18.15-$32.27 per hour

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program

Experience:

  • Administrative: 2 years (required)
  • Data entry: 2 years (required)

Location:

  • Mississauga, ON (preferred)

Work Location: In person

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