Human Resources Coordinator

SUMMARY:

The Residence Inn by Marriott Calgary Downtown/Beltline District has 390 modern long-stay suites and caters to business and family leisure travellers looking for an extended-stay hotel as well as to groups and meeting attendees with a 10,000 sq. ft. Conference Centre. Guestrooms feature full kitchens and separate living and sleeping areas and provide seamless connectivity to the home and office with complimentary high-speed Wi-Fi throughout, free hot breakfast daily, complimentary grocery delivery, 24-hour onsite food and beverage market, health and fitness options and comfortable public areas, including a terrace lounge and roof deck for relaxation and socializing.

Reporting to the Human Resources Manager, the HR Coordinator will assist with a variety of HR functions including the organization of daily office activities such as employee requests and other administrative tasks.

RESPONSIBILITIES:

• Assist associates with questions and requests in a timely manner.
• Create and update Human Resources bulletin boards and other posting locations as needed.
• Explain details of various benefits to associates as required and assist with enrollment, change and claims forms.
• Monitor and ensure efficient flow of recruitment process.
• Communicate hotel job openings internally and externally, via bulletin board postings, the telephone job line, etc.
• Understand and consistently support the enforcement of all company HR policies and practices.
• Assist with onboarding and offboarding activities.
• Develop and maintain positive working relationships with all associates in all hotel departments.
• Be ready to assist guests should an occasion arise, providing the highest level of service and friendliness.
• Perform various clerical duties such as but not limited to filing, data entry, answering telephone, managing stationary orders and supplies, etc.
• Book the training room when required and prepare training, orientation and recruitment packages.
• Print and assemble name tags.
• Maintain associate files.
• Prepare new hire packages.
• Assist with payroll functions.
• Assist with HR-related projects and initiatives.
• Assist other departments during busy times when an "all call" has been initiated.
• Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications.
• Maintain a professional image at all times.
• Project enthusiastic, optimistic, helpful attitude.
• Stand, sit, or walk for an extended period of time.
• Perform other reasonable job duties as requested by department heads/senior managers.

QUALIFICATIONS:.

• Previous experience in a Hotel preferred.
• Post-secondary education in Human Resources/ or in view strongly preferred.
• Payroll knowledge and/or experience an asset.
• Demonstrated professionalism, sound judgment and the ability to use discretion and diplomacy while maintaining confidentiality, ethics and company standards.
• Excellent organizational, follow-through and workload planning skills with the ability to juggle multiple priorities while adhering to deadlines.
• Flexibility to re-prioritize daily demands and priorities.
• Proactive and collaborative team player with a strong customer service focus.
• Proficient word processing skills using MS Office (Word, Excel, Outlook, PowerPoint).
• Written communication skills to be concise, well organized, complete, and clear.
• Ability to work effectively under pressure and within tight time constraints.
• Command of the English language both written and verbal required.
• Extremely detail-oriented.
• Demonstrated self-confidence, energy, enthusiasm, friendliness and approachability.
• Ability to build strong, effective relationships within all areas of the hotel.
• Good knowledge of Alberta Labour Standards, WCB and Canadian labour laws and regulations.
• Strong morals and ethics, along with a commitment to employee privacy.
• Ability to move, lift, carry, push, pull and place objects weighing less than or equal to 10 pounds without assistance.
• A criminal background check is required for this role and is conditional to employment.
• Maintain confidentiality of proprietary information, and protect company assets.

Thank you for your interest in Manga Hotels, however, only those considered will be contacted for an interview.

MANGA HOTEL IS SUPPORTIVE OF WORKFORCE DIVERSITY AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS.

Job Type: Part-time

Work Location: In person