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Production Coordinator

2 weeks ago

Toronto, Ontario, Canada University of Toronto Full time $72,119 - $92,026 per year

Date Posted: 10/29/2025

Req ID: 45778

Faculty/Division: UofT Scarborough

Department: UTSC:Marketing and Communications

Campus: University of Toronto Scarborough (UTSC)

Position Number:

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. 

Your opportunity:

The Marketing & Communications team at the University of Toronto Scarborough is a highly collaborative group of Marketing Communications professionals, driven to find new and creative ways to reach our audiences. We uncover the most inspiring and impactful stories from our communities and share those moments with audiences locally, nationally and internationally. We bring the U of T story to life, every day.

We are seeking a highly motivated and detail-oriented Production Coordinator who possesses strong administrative and diplomatic skills and has demonstrated success in project management, executive support and improving administrative processes. Reporting to the Executive Director, Marketing & Communications, this individual will be responsible for providing direct administrative and calendar support while also coordinating schedules and production calendars of the creative team ensuring collaboration with internal and external stakeholders to support and promote the office's strategic objectives.

The ideal candidate will be accountable, courteous, efficient and proactive, ensuring tasks are completed in a professional and effective manner. They will be passionate about organization, coordination, and administration. They will be a collaborative team player contributing to the success of the department through building positive relationships and acting with curiosity.

Your responsibilities will include:

  • Liaising with creative professionals and vendors to coordinate production activities
  • Executing assigned tasks according to production schedules and project plans
  • Coordinating tasks for projects and other strategic initiatives with stakeholders
  • Coordinating and determining logistical details for schedules, agendas, materials, action and follow-up items for meetings, activities, production events and/or programming
  • Implementing plans and process improvements for administrative workflow
  • Fostering cooperative working relationships with a wide variety of internal and external contacts
  • Updating and maintaining database records
  • Keeping well-informed on leadership commitments and priorities

Essential Qualifications:

  • Advanced College Diploma (3 years) in a relevant area of study or acceptable combination of equivalent education and experience.
  • Minimum of five years of recent and related experience providing coordination of communication and marketing projects and direct administrative support to senior executives/administrators.
  • Must have experience scheduling and coordinating meetings and complex schedules.
  • Demonstrated commitment to administrative organization and coordination
  • Demonstrated excellent time management skills with ability to prioritize and meet strict deadlines while keeping others on track and committed to timelines.
  • Proficient in Word, Excel, PowerPoint and database applications.
  • Excellent interpersonal and customer service skills.
  • Excellent written and verbal communication skills.
  • Must have tact, diplomacy, good judgment and strong attention to detail.
  • Ability to work effectively both independently and in a team environment.
  • Ability to maintain strict confidentiality.
  • Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

  • Knowledge of the University of Toronto or other university environments is highly desirable.

To be successful in this role you will be:

  • Accountable
  • Courteous
  • Efficient
  • Organized
  • Proactive
  • Team player

Closing Date: 11/07/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.