Senior Administrator

Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States.  Arrow is an industry leading transportation, distribution and materials handling organization.

Arrow's Chilliwack Mining Division is looking to hire a Senior Administrator to join the team. This position will have oversight of all AP, AR, budgetary functions, payroll, and month end/year end processes. A strong background with the accounting cycle in the Transportation Industry is preferred.

Great People Work Here

For more information please visit Arrow Careers

• Competitive Compensation: $55,000 - $63,000/yr
• Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more 
• Pension matching program of 4%
• We promote from within A career with a growing company.
• The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
• Shift: Monday-Friday, 7:30am - 4:30pm
• This is an in-office position only

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Portland Canal Transportation Limited Partnership.

Reporting to and working closely with the Division Manager, the Senior Administrator's principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures all information is reported accurately and appropriately in Arrow and Customer Systems as it relates to all activities in the Division.  This role ensures processes are followed and items completed in Arrow's various software applications on an ongoing basis and as per accounting cycle deadlines.

Major Responsibilities

• Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled.
• Ensure all information pertaining to Payables are audited and reflect accurately.
• Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues and Arrow Star maintenance.
• In conjunction with the Division Manager, ensure that documented incident claims are entered in appropriate software and managed.
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems.
• Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems.
• Prepare analysis and/or reports as required by division, internal and/or external customers.
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
• Process incoming and outgoing mail.
• Respond to telephone, in person or electronic enquiries or forward to appropriate person.
• Provide general information to clients and the public.
• May be asked to get involved in operations administration and lower level operating duties when required by Manager.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• Comply with all rules and regulations, protocols, and established metrics
• Ensure all information pertaining to payables including lease operator statements, Maintenance information, and regular Teamsters payments are audited and reflect accurately.
• Responsible for fuel card allocation and timely tracking of fuel usage.
• WCB quarterly tracking of lease operator account standing.
• Other duties as assigned by Manager.

• 4-6 years of experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
• Relevant post-secondary certificate, diploma or degree required.
• Experience having worked in the Trucking and/or Transportation industry is a strong asset.
• Proficient in Microsoft Excel and quick to learn new systems (e.g., Office 365, custom applications)
• Detail-oriented with a strong focus on accuracy and quality
• Excellent verbal and written communication skills
• Strong problem-solving skills and demonstrated initiative
• Committed to exceptional internal and external customer service
• Team player with a positive attitude and strong work ethic
• Adaptable and collaborative in diverse work environments
• Highly organized with strong attention to detail
• Professional appearance/demeanor whether in person, via email or on the telephone.
• Embody Arrow's core values:  Safety, Quality, Integrity, Responsibility, Teamwork and Fun