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Facility & Security Administrator

2 weeks ago

Markham, Ontario, Canada MOBIS PARTS CANADA Full time $60,000 - $90,000 per year

MOBIS Parts Canada ("MPCA") is a technological leader in the automotive industry focusing on the distribution of parts for Hyundai Motor Company and Kia Motors. Through collaboration, ingenuity and a promise to provide safety and happiness to our customers, we are committed to constant evolution and the development of a variety of cutting edge technologies.

In approximately 40 countries worldwide, headquartered in Seoul, Korea, we have expanded our presence in Canada. Globally, MOBIS encourages individuals to take on new challenges and drive innovation. We strive to maintain a global competitive edge, based on product quality and customer value.

Background:

  • In 2016, MPCA transitioned to a newly built 550,000 sq. ft. facility located in Markham, ON.
  • In 2023, we open our PDC facility in Calgary.

Come in this exciting time as we continue to grow our future

What Mobis has to offer:

  • A flexible, collaborative, dynamic, and fast-paced work environment with an award-winning employer.
  • Many opportunities for personal and professional development.
  • Opportunities to participate in exciting company events.
  • You and your family get amazing rates on our cars.
  • Competitive employer paid benefits and compensation package including company matched RRSP
  • And much, much more

Position Summary:

Reporting to the HOD, Manager PIC, the Facility & Security is responsible for overseeing the safe, efficient, and compliant operation of Mobis Parts Canada Corp.'s warehouse and office facilities. This position manages multiple external vendors, coordinates building permits and inspections, and ensures all facility systems are maintained to the highest standards.

The role requires a proactive, detail-oriented individual with hands-on experience in facility operations, vendor coordination, and working knowledge of plumbing, HVAC, electrical, CCTV, access control, fire and life safety, dock maintenance, generators, and building permits. The position also includes basic handyman duties such as performing simple repairs, minor installations, and general maintenance work.

Key Responsibilities:

Facility Operations:

  • Coordinate and manage vendors for plumbing, HVAC, electrical, generator, fire and life safety, dock and door, CCTV/alarm, janitorial, and landscaping services.
  • Perform basic handyman work including painting, patching, tightening fixtures, replacing ceiling tiles, and other small repairs.
  • Conduct routine facility inspections, preventive maintenance checks, and repair verifications.
  • Respond promptly to facility and maintenance requests, ensuring issues are resolved safely and efficiently.
  • Support internal teams with facility layout changes, installations, renovations, and construction-related work.
  • Prepare and submit documentation for building permits, occupancy permits, and contractor compliance as required.
  • Monitor and track energy and utility usage (electricity, gas, water).

Security Systems:

  • Maintain and oversee CCTV, access control, and alarm monitoring systems.
  • Liaise with security vendors for troubleshooting, false alarms, or equipment replacement.
  • Administer access card systems and coordinate user permissions with HR as required.
  • Support upgrades or expansions of the security and surveillance systems.

Safety and Compliance:

  • Ensure compliance with Ontario Fire Code, Building Code, Occupational Health & Safety Act, and municipal permit requirements.
  • Coordinate and track building and fire permit applications, including inspections, renewals, and documentation.
  • Conduct and document safety inspections, fire drills, and life safety equipment testing.
  • Liaise with fire inspectors, insurance representatives, contractors, and municipal authorities.
  • Maintain up-to-date WHMIS, MSDS, and safety documentation for facility operations.

Administrative and Vendor Management:

  • Obtain service quotes, issue POs, and review vendor invoices for accuracy.
  • Maintain organized records of inspection reports, permits, and service logs.
  • Track vendor performance, renewal schedules, and warranty coverage.
    Communicate and coordinate facility matters with landlords and property management teams.

Work Requirements:

Must be willing to wear personal protective equipment.

Required Competencies:

  • Minimum two years of post-secondary education
  • 2-4 years of experience in facility maintenance, building operations, or security administration. Knowledge of permits, regulations, guidelines, and by-laws related to warehouse operations. Experience with vendor management and procurement processes.
  • Knowledge of plumbing, electrical, HVAC, fire/life safety, CCTV, alarm systems, handyman repairs, and building permit processes.
  • Ability to perform basic repair and maintenance work such as painting, patching, and fixture replacement.
  • Strong understanding of preventative maintenance and inspection standards.
  • Excellent vendor coordination, communication, and follow-up abilities.
  • Strong attention to detail, organizational skills, and safety awareness.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).

Mobis Parts Canada Corp. is committed to attract and retain a diverse team of associates and creating an inclusive environment. Mobis Parts Canada Corp. has accommodation process in place for employees with disabilities. Accommodations for disabilities in relation to the job selection process are available upon request. If you require a specific accommodation because of a disability or a medical need, or you would like to learn more about our Accessibility policies, please contact