Office Assistant

About Us

At Empress Effects, we create more than just music gear—we craft tools that inspire creativity. Founded in 2005, our team of builders, designers, and inventors is fueled by curiosity and innovation. Located in Kanata, Ontario, our mission is simple yet profound: to empower musicians to create any sound they can imagine (and even some they can't). Our guitar effects and modules are trusted by world-class musicians and studios, including Tame Impala, Andy Summers, The Roots, Mars Volta, and Deadmau5.

We value diligence, initiative, and resourcefulness. We are looking for people who work hard, work smart, and work fast. Our team shares a deep passion for sound and a commitment to sparking joy—whether it's through the gear we create, the service we provide, or the relationships we build with our customers

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Job Summary

We're looking for a dependable and organized Office Assistant to support our team. A key part of this role is maintaining and improving our Standard Operating Procedures (SOPs) to ensure consistency and efficiency across the company. You'll also handle a mix of administrative support, bookkeeping, office coordination, and event planning/assistance, with opportunities to get involved in a variety of projects that keep our workplace running smoothly. If you're detail-oriented, proactive, and enjoy helping a team succeed, we'd love to meet you.

Responsibilities / Duties

The starting wage reflects all of the responsibilities listed below. However, you won't be expected to handle everything right away. We'll introduce tasks gradually, beginning with the essentials, and you'll grow into the full scope of the role over time.

Initial Focus Areas:

• Office Administration: phones, filing, maintaining supplies, vendor coordination, and keeping shared spaces running smoothly
• Employee Support: scheduling, onboarding assistance, travel planning, and helping with health and safety checks and records
• Finance and Data Entry: entering receipts, invoices, and payments into QuickBooks Desktop, along with other basic bookkeeping support
• Equipment Care: basic upkeep of the office equipment such as our 3D printers and humidifier
• Culture and Team Engagement: planning company events and activities, and helping keep internal systems and training materials current

Future Responsibilities:

• Prepare payroll, review timesheets, manage benefits administration, and record related entries in QuickBooks
• Reconcile accounts, support tax and compliance filings, process liabilities, review aging reports, and compile reports for management
• Monitor company systems (mainly spreadsheets) to ensure information is accurate, current, and consistently updated
• Assist the Inventory Manager with inventory and accounting issues when needed (for example, troubleshooting vendor-related discrepancies)
• Handle WSIB, health and safety policies, and insurance renewals
• Maintain SOPs and training guides, audit inventory and Kanban systems, and support efficiency projects across departments
• Provide administrative and project support to the President on day-to-day operations and special initiatives
• Prepare government remittances, coordinate fire drills, and manage other recurring annual or quarterly tasks

Required Skills / Qualifications

• Proficiency with QuickBooks Desktop (Enterprise preferred)
• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail, etc.)
• Fluent in English
• Exceptional attention to detail and organizational skills
• Reliable, punctual, and a strong team player
• Ability to work efficiently in a fast-paced environment and meet deadlines
• Strong problem-solving skills with a resourceful and proactive approach

Preferred Skills / Qualifications

• Basic knowledge of guitar pedals
• Basic knowledge of Prusa 3D printers
• 50+ WPM typing speed

Application Deadline

This job posting closes on October 23, 2025. Applications sent after this date will not be considered.

Position Type: Full-time

Location: In-office position in Kanata, Ontario

Pay Range: $30 - $35/hr, depending on knowledge and experience

Empress Effects offers:

• Comprehensive dental and extended health care
• Disability and life insurance
• Bonus pay
• Paid one-hour break
• Casual dress code
• Free on-site parking
• A flexible language requirement—French is not required

Job Type: Full-time

Pay: $30.00-$35.00 per hour

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Store discount
• Vision care

Work Location: In person