Inventory Specialist

Job title: Inventory Specialist

Location: Langley BC

Terms: Full-Time/Permanent

Salary Range: A reasonable estimate of the pay range is CAD$60,000 - CAD$75,000 at the time of this posting. Within the range, individual pay is determined by factors such as job-related skills, relevant experience, education and/or training.

The upper end of the range is typically reserved for candidates with demonstrated expertise that is above job requirements or who bring exceptional directly transferable experience. Please note that the range details above reflect the base pay only and does not include other potential discretionary bonus programs and benefits that we offer.

About Us:

Adastra is a dynamic, pioneering force in the cannabis industry focused on Cannabis extraction and boasting beloved consumer brands that have captured the market's admiration. Our commitment to excellence is absolute; blending precision, creativity, scientific rigor, and industry insight to deliver exceptional products.

We are a thriving startup with remarkable growth potential. We value individual contributions and foster a culture where work is both impactful and enjoyable. Join us in a workplace that values professionalism, fosters innovation, and sustains a fun and vibrant atmosphere.

About the role:

The Inventory Specialist plays a critical role in maintaining compliant and accurate inventory records across all cannabis materials within the processing and manufacturing facility — including raw materials, work-in-progress (WIP), bulk cannabis, packaging components, and finished goods.

This position ensures every material movement is recorded in accordance with Health Canada's Cannabis Regulations (SOR/ and Good Production Practices (GPP). The successful candidate will act as the key link between Production, Packaging, Quality Assurance (QA), and Compliance, ensuring traceability from bulk product through to saleable lots. Additionally, the successfully candidate will work closely with our accounting team to ensure inventory records are accurate and up to date, supporting successful audits.

Duties and responsibilities (include and are not limited to):

Inventory Control & Traceability

• Maintain real-time and accurate inventory records of all cannabis and non-cannabis materials using the company's ERP or seed-to-sale system (e.g., Fishbowl, Ample Organics, or 365 Cannabis).
• Track inventory through all stages of manufacturing — including receiving, milling, blending, extraction, packaging, labeling, and finished goods storage.
• Conduct daily, weekly, and monthly cycle counts as required; reconcile discrepancies and document corrective actions with operating teams.
• Ensuring all components are linked to the correct production runs and finished products, and are completed on time
• Coordinate with Production to issue and return materials to/from work orders, ensuring usage aligns with the Bill of Materials (BOM) and batch record documentation.

Compliance & Record Keeping

• Ensure all cannabis inventory transactions comply with Cannabis Regulations, GPP, and QA protocols.
• Maintain complete, audit-ready records for all product movements — including receiving, in-process transfers, QA holds/releases, destruction, and returns.
• Support Health Canada inspections, internal audits, and third-party certifications by providing accurate and traceable inventory documentation.
• Assist in preparing and validating Cannabis Tracking and Licensing System (CTLS) monthly reports.
• Collaborate with QA to ensure inventory status (e.g., Hold/Released/Rejected) is accurately reflected in both physical and digital systems.

Operational Support

• Support production scheduling by ensuring accurate visibility into material availability and WIP status.
• Verify packaging and labeling materials are released and match approved specifications before use.
• Monitor and report on inventory aging, yields, and waste levels, helping identify process improvement opportunities.
• Participate in product destruction events, ensuring accurate documentation and witness verification.
• Maintain a secure, organized, and compliant storage environment, ensuring segregation of cannabis and non-cannabis materials as per regulatory requirements.

Potential for Ad hoc projects. Other duties and responsibilities as assigned.

Qualifications/competencies:

• Support production scheduling by ensuring accurate visibility into material availability and WIP status.
• Verify packaging and labeling materials are released and match approved specifications before use.
• Monitor and report on inventory aging, yields, and waste levels, helping identify process improvement opportunities.
• Participate in product destruction events, ensuring accurate documentation and witness verification.
• Maintain a secure, organized, and compliant storage environment, ensuring segregation of cannabis and non-cannabis materials as per regulatory requirements.
• Strong attention to detail, accuracy, and documentation discipline.
• Excellent analytical and reconciliation skills.
• Effective communicator — able to coordinate across Operations, QA, and Compliance.
• Proficient in Microsoft Excel and reporting tools.
• Self-motivated with strong organizational and time management abilities.
• Must be 19 years or older (or provincial minimum).
• Must hold or be eligible for Health Canada security clearance.
• Physically able to handle moderate lifting (up to 25 kg) and stand for extended periods.
• Flexibility for occasional off-shift inventory counts or compliance audits.

Key Performance Indictors (KPIs):

• Inventory accuracy (% variance from ERP/system)
• Batch traceability completeness and audit readiness
• On-time and accurate CTLS reporting
• Number and severity of audit findings related to inventory
• Timeliness of QA release and work order closure

Adastra Labs Inc is an equal opportunity employer.

To be considered for this position, please apply through this job posting.

Job Types: Full-time, Permanent

Pay: $60,000.00-$75,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Work Location: In person