Administrative Assistant

1 week ago

Toronto, Ontario, Canada ANISHNAWBE HEALTH TORONTO Full time $43,000 - $53,000 per year

Duties & Responsibilities:

  • Administrative & Operational Support
  • Provide day-to-day administrative assistance within the team
  • Maintain provider schedules and coordinate client appointments
  • Book and modify appointments
  • Prepare correspondence, reports, and internal communications
  • Ensure that informational materials, program flyers, and forms are available for clients.
  • Assist with data entry, filing, and maintenance of client and program records in accordance with privacy legislation
  • Manage appointment scheduling and confirmation for primary care providers

Client Service

  • Greet and direct clients in a welcoming, culturally safe manner
  • Answer incoming calls and manage the phone system, respond to inquiries via email, and direct calls to the appropriate staff
  • Assist with intake documentation and ensure forms are complete and accurate
  • Assist clients with completing forms and intake documentation

Coordination & Communication

  • Liaise between the Primary Care Unit and other AHT programs to support integrated care
  • Schedule meetings, prepare agendas, and record meeting minutes
  • Support internal reporting and data collection for quality improvement and funding requirements

Compliance & Confidentiality

  • Adhere to AHT's policies, procedures, and health information privacy standards
  • Ensure documentation and communications are accurate, timely, and secure
  • Track inventory and order supplies for the unit
  • Process referrals, faxes, and other communications as required

Qualifications & Experience:

  • Post-secondary education in Office Administration, Health Administration, or a related field, or equivalent combination of education and experience
  • Minimum 2 years of administrative experience in a healthcare or community services setting
  • Strong organizational and time-management skills with attention to detail
  • Excellent communication and interpersonal skills
  • Proficiency with Microsoft Office Suite and electronic medical records systems
  • Ability to work in a fast-paced, team-oriented environment
  • Understanding of the health and social issues affecting indigenous communities

How to Apply: Please submit your cover letter and resume by email to , in a single document, with your name and "Administrative Assistant" in the document name.

Anishnawbe Health Toronto offers a competitive salary, a comprehensive benefits package, a commitment to your professional development and a supportive workplace environment

Anishnawbe Health Toronto is committed to diversity and values the contribution of its employees from diverse backgrounds and experiences. We welcome applications from Aboriginal persons, visible minority group members, women, persons with disabilities, members of sexual minority groups, and others who contribute to greater diversity of perspectives. (If you are invited for an interview and require accommodation, please let us know) Meegwetch to all applicants, however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $43,000.00-$53,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off

Work Location: In person

  • Administrative Assistant

    2 days ago

    Toronto, Ontario, Canada TNO - The Neighbourhood Organization Full time

    Company DescriptionTNO – The Neighbourhood Organization is a community-based, multi-service agency that has been providing a wide range of community services since 1985. As a non-profit registered charity, we are funded through generous donations, government grants, foundation support, and corporate partnerships. Our programs and services support...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada USN Solutions Full time $40,000 - $60,000 per year

    Company Description We are currently seeking a self-motivated and enthusiastic Administrative Assistant. The successful candidate will be responsible for day to day administrative support/assistant for our immigration consulting company.  Job Description Qualification/Benefits- Must have previous experience in the administrative assistant role- Must have...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada ProTech Solution Full time $45,000 - $60,000 per year

    ProTech Solution is seeking a highly organized and motivated Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting our daily operations and ensuring that our office runs smoothly and efficiently. As an Administrative Assistant, you will be responsible for managing various administrative tasks, which will require...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada ProTech Solution Full time $45,000 - $60,000 per year

    ProTech Solution is seeking a highly organized and motivated Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting our daily operations and ensuring that our office runs smoothly and efficiently. As an Administrative Assistant, you will be responsible for managing various administrative tasks, which will require...

  • Administrative Assistant

    7 days ago

    Toronto, Ontario, Canada Proterial Full time $40,000 - $70,000 per year

    Location:(HTC) HTC (Toronto, Canada)Job ID:R0109349Date Posted: Company Name:HITACHI HIGH-TECH CANADA, INC.Profession (Job Category):Administration & FacilitiesJob Schedule:Full timeRemote:NoJob Description:This position provides administrative and warehouse support across departments. Responsible for performing tasks involved in shipping and receiving parts...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Linds & Associates Full time $45,000 - $70,000 per year

    Job DescriptionAdministrative Assistant - LegalDowntown TorontoOur client, a high end and well known law firm, located in the core of downtown Toronto, seeks an AdministrativeAssistant with a strong legal background in corporate and litigation. This is a fast paced and busy role supporting a senior partners with all legal administrative...

  • Administrative assistant

    7 days ago

    Toronto, Ontario, Canada Whitewater Contracting Full time $69,120 - $86,400 per year

    OverviewWe are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong organizational skills, excellent communication abilities, and proficiency in various software...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time $45,000 - $65,000 per year

    Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Administrative Assistant

    1 day ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time $45,000 - $65,000 per year

    Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Peak Associates Limited Full time $40,000 - $60,000 per year

    ResponsibilitiesProvide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as neededManage travel vendor relationship and serve as the principal point of contact for all administrative team support needsCoordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...