Finance Coordinator

COMPASSIONATE ● ORGANIZED ● DETAIL-ORIENTED ● RESOURCEFUL ● CLIENT-CENTRED

A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

We are partnering with our client in search of a highly enthusiastic, detail-oriented, and organized Finance Coordinator. Reporting to the Manager of Finance & Accounting, the Finance Coordinator will perform duties related to accounts payable, receivable, and payroll, while ensuring financial information, records, administrative functions, and day-to-day requirements are accurate and current. This is accomplished by providing accurate, timely, and responsive completion of financial tasks for the agency. This will ensure smooth and efficient financial operations aligning to meet the agency's operational goals and compliance with internal financial and accounting policies.

Financial Administrative Duties

• Timely and accurate processing of accounts payable, and accounts receivable following Generally Accepted Accounting Principles (GAAP) and applying them in a not-for-profit organization.
• Prepare general ledger transactions: journal entries, recurring entries, accruals, allocation of prepaid expenses.  
• Prepare accurate and timely reconciliation of balance sheet and income statement analysis to ensure accuracy of the accounts.
• Verify authorization and obtain supporting documentation before processing invoices. 
• Ensure credit cards and petty cash adhere to necessary internal controls.
• Maintain an electronic filing structure, create folders, and files appropriately, and ensure that documents are stored securely.
• Perform banking functions including deposits and EFT payments.
• Monthly reconciliation of bus tickets, gift cards, and donations in Canada Helps to GL.

Payroll Duties

• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, saving deductions, job title, and department transfers.
• Terminate employees and prepare ROE in ADP.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages.
• Review and balance payroll data along with ADP reports for accuracy.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures, and reporting changes as required.
• Other duties as assigned.

Special Projects: Support agency special projects as assigned annually by the Manager of Finance & Accounting and/or the Finance Director.

• Minimum 2 years' experience in Finance/Accounting.
• Diploma/Certificate in Accounting or related.
• Working knowledge of overall accounting standards, practices, and procedures.
• Proficient in the use of Sage 50 Premium.
• Understanding of accounting functions in a not-for-profit environment.
• Demonstrated a high level of trust, integrity, and work ethic. 
• Superior organizational skills.
• Excellent attention to detail, high level of accuracy, and ability to prioritize daily work to meet deadlines.
• Demonstrated ability to set priorities, meet deadlines, and organize a high-volume fluctuating workload.
• Ability to apply critical thinking to evaluate information effectively and provide appropriate recommendations or feedback.
• Satisfactory Vulnerable Sector Police Check required.
• Must be fully vaccinated against COVID-19, subject to applicable legislation.

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their role in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client's growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.