Administrator (Part-time)

1 week ago

Ottawa ON KR H, Canada BEING Studio Full time $108,000 - $140,000 per year

About BEING Studio

BEING Studio is a nonprofit arts organization based in Ottawa that supports artists with developmental disabilities. We provide opportunities through programming for artists to develop their creative practice, participate in workshops, and share their work with the community through exhibitions and events.

Our programs are designed to be accessible, inclusive, and collaborative, giving artists the space, resources, and support they need to explore and grow their skills. The studio environment is professional yet welcoming, with a focus on clear communication, organization, and mutual respect.

As an organization, we maintain quality standards in our operations while fostering a creative and supportive atmosphere for both artists and staff. Administrative and operational work directly supports meaningful creative programs and community engagement.

Position Overview

BEING Studio is seeking a Part-Time Administrator to support daily operations and keep administrative tasks organized. This role focuses on entering and maintaining data, supporting financial processes, managing records, and performing general office tasks. The work is practical, steady, and directly contributes to keeping the studio's programs running smoothly.

This position has the potential to grow over time as the organization's needs expand, offering opportunities to take on additional responsibilities and contribute more broadly to studio operations.

Key Responsibilities

  • Enter financial data in QuickBooks, including payables, receivables, and monthly program fees
  • Track payments, deposits, and invoices
  • Maintain up-to-date artist and staff records
  • Prepare basic bookkeeping entries to support reporting and audits - Assist with audit documentation and follow-up
  • Support payroll preparation with accurate data entry
  • Administrate staff user accounts and provide basic IT support/troubleshooting
  • Perform one in-studio day per week (3–4 hours) to handle onsite administrative tasks such as mail, filing, and organizing materials

Qualifications

  • Experience in administrative support, bookkeeping, or similar roles
  • Familiar with QuickBooks, spreadsheets, and basic office software (or willing to learn)
  • Strong organizational skills and attention to detail
  • Able to work independently and communicate clearly
  • Professional and reliable work approach

Additional Information

  • Hybrid Position
  • Wellness Hours
  • Professional Development Possibilities

Equal Opportunity Employer

BEING Studio is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to providing accommodations throughout the hiring process. Please let us know if you require any support to apply or participate in an interview.

Job Type: Part-time

Pay: $26.00-$27.50 per hour

Expected hours: 15 per week

Benefits:

  • On-site parking
  • Paid time off
  • Wellness program

Work Location: Hybrid remote in Ottawa, ON K1R 6H5

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